Senior Executive Assistant - Executive * Days - 40hrs/wk

University Of Michigan - Wyoming, MI

Full-time - Senior

Wyoming, MI

Educational Services

About the position

The Senior Executive Assistant provides high-level administrative and operational support to Executive Vice Presidents, ensuring the efficient functioning of executive offices. This role involves managing sensitive information, preparing detailed reports, and performing complex executive support tasks under minimal supervision.

Responsibilities

• Provides executive administrative support for a chief and other executive staff as needed.
• Answers, responds and resolves telephone calls for assigned chief's and refers calls to appropriate individuals in the organization when necessary.
• Generates professional level correspondence from chief's and/or self to physicians, board members, and executives from other institutions, businesses, and government.
• Prepares agendas and agenda materials for meetings, arranges meeting set-up, distributes notices, catering requests, and coordinates the RSVP process.
• Attends all required meetings to record, prepare and distribute meeting minutes.
• Arranges travel itineraries and reservations, seminar and conference registrations, and prepares expense reports.
• Maintains awareness with high degree of confidentiality on hospital and corporate issues.
• Gathers and prepares data and completes special reports and surveys as required by various agencies.
• Manages the day-to-day office functions including ordering supplies, reviewing and prioritizing in and outgoing mail, processing and tracking invoices and purchase orders, and maintaining files and administrative records.
• Prepares packets, presentation materials and PowerPoint slides for various board/committee meetings and special projects.
• Processes Report Express information and approvals for executive department and other departments as relates to EVP's direct reports.
• Performs other duties as assigned, including maintaining a current knowledge base of department processes and procedures for patient care.

Requirements

• Five (5) years of experience providing director/executive level professional administrative support required.
• Proficient in Microsoft Word, Excel, Access, PowerPoint, Visio with desktop publishing a plus.
• Demonstrated written, verbal and interpersonal communication skills.
• Able to work effectively and efficiently under tight deadlines, high volumes and managing multiple projects and schedules.
• Able to work independently with little supervision and demonstrated ability to work effectively as a team member.
• Advanced degree of independent judgment and interpersonal skills.
• Able to deal with very sensitive issues in a tactful, positive and confidential manner.
• Must possess administrative and professional office skills including word processing, presentation development, and analytical ability.
• Excellent communication skills, both oral and written are required.
• Must be able to make effective decisions and judgments; able to work independently and take initiative with little direction or supervision; and is flexible and able to adjust to changing priorities.
• Detail oriented and well organized; and demonstrates high degree of confidentiality and tact.