Geico - Chevy Chase, MD
posted 4 months ago
GEICO is seeking a highly skilled, motivated, and detail-oriented individual to serve as a Senior Executive Assistant I to legal executives and other attorneys in the Legal Department. This position provides a broad range of administrative support and requires excellent communication and task management skills, as well as interacting confidentially with all levels of leadership. The selected candidate will thrive in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels. Strong technical skills, including proficiency in MS Word, Excel, and PowerPoint, are essential for success in this role. The primary responsibilities of the Senior Executive Assistant I include managing calendars and resolving scheduling conflicts, scheduling meetings (including video conference calls), and acting as a liaison with business clients, business partners, outside counsel, internal and external office staff, or vendors. The role also involves enrolling attorneys in specifically requested continuing legal education courses, arranging travel, processing associated expenses, and filing/sending completion records. Additionally, the assistant will draft, edit, track changes/redline, and proofread communications and documents, create and update organizational charts, compare document versions, and utilize a document management system to maintain business value documents. Other key responsibilities include creating, editing, and updating simple lists or tables, formatting spreadsheets, processing expense reports according to company policy, and managing the intake and routing of special processes or requests. The assistant will also distribute incoming and outgoing mail, prepare meeting agendas and materials, coordinate reservations for meeting space and equipment, and maintain supply rooms. The role requires making travel arrangements, creating itineraries, and coordinating ground transportation, as well as registering guests with security and acting as the primary point of contact for visitors. Overall, this position is crucial in ensuring the smooth operation of the Legal Department and requires a proactive approach to managing multiple tasks and priorities effectively.