Senior Executive Assistant I - Liberty Mutual Investments

Liberty Mutual - Boston, MA

Full-time - Mid Level

Boston, MA

251-500 employees

Insurance Carriers and Related Activities

About the position

The Senior Executive Assistant at Liberty Mutual Investments plays a crucial role in supporting senior leaders within the Global Investment Solutions business unit. This position is designed to enhance the productivity of executives by managing their schedules, preparing meeting materials, coordinating travel, and ensuring effective communication. The role requires a high level of professionalism, discretion, and the ability to adapt to changing priorities, making it essential for the smooth operation of the executive's responsibilities.

Responsibilities

• Manage complex executive calendars and act as a gatekeeper for scheduling meetings.
• Assist executives in preparing for meetings by organizing materials and keeping them on schedule.
• Coordinate logistics for team meetings and events, including staff meetings and off-site gatherings.
• Optimize travel arrangements based on executive preferences and manage complex itineraries.
• Process related expenses and manage incoming and outgoing mail for executives.
• Prepare and organize information for reports, presentations, and correspondence.
• Conduct research on behalf of the executive and assist in maintaining organization of documents.

Requirements

• Associate's degree or equivalent experience.
• 6 to 8 years of progressively responsible administrative experience, including support at the management level.
• Solid knowledge of administrative procedures and software applications such as Microsoft Office and Adobe Acrobat.
• Excellent organizational, time management, and attention to detail skills.

Nice-to-haves

• Experience in the investments sector or background in finance.

Benefits

• Comprehensive health insurance
• 401k retirement plan
• Paid time off and holidays
• Professional development opportunities
• Diversity and inclusion programs