Geico - Lakeland, FL

posted 15 days ago

Full-time - Mid Level
Hybrid - Lakeland, FL
Insurance Carriers and Related Activities

About the position

The Senior Executive Assistant II at GEICO plays a crucial role in providing high-level administrative support to the Auto Lines business head and the leadership team. This position requires a proactive self-starter who can manage multiple projects in a fast-paced environment while maintaining professionalism and attention to detail. The ideal candidate will excel in communication, judgment, and organizational skills, ensuring smooth operations within the team.

Responsibilities

  • Provide day-to-day executive support to the Auto Lines business head and her direct reports.
  • Field inquiries and determine the level of priority while handling sensitive information with caution.
  • Drive proactive calendar management, anticipating needs and addressing conflicts; arrange and confirm meetings, and manage meeting materials and follow-ups.
  • Manage regular meeting agendas, coordinating inputs and working with executives to finalize and distribute.
  • Coordinate complex domestic travel including arranging flights, hotels, and related transportation logistics.
  • Take the lead on coordination and logistics for internal and external meetings, offsite conferences, and events including catering and transportation.
  • Support key events, providing off-hours support as needed.
  • Handle regular activities without prompting and provide timely notice of issues or delays.
  • Assist in editing spreadsheets, presentations, and documents.
  • Initiate improvements and consistently drive optimal service.
  • Work closely with other internal cross-functional teams on ad-hoc projects and initiatives, and lead ad-hoc projects as requested.
  • Work cooperatively with other administrative assistants to back up each other and help with shared office management responsibilities.

Requirements

  • 5-7+ years of experience as an Executive Assistant/Senior Administrative Assistant, or equivalent experience and education.
  • Strong collaborative skills, analytical skills, and great attention to detail.
  • Strong organizational, written, and verbal communication skills.
  • High personal integrity, including the capacity to discretely handle highly confidential and sensitive information.
  • Proficient in Microsoft Office Products.
  • Ability to work effectively with a variety of departments and personalities, and develop positive working relationships.

Nice-to-haves

  • Bachelor's degree and experience with project management, Excel, and PowerPoint.
  • Experience at a professional services firm, such as legal, insurance, or financial services.

Benefits

  • Premier Medical, Dental and Vision Insurance with no waiting period.
  • Paid Vacation, Sick and Parental Leave.
  • 401(k) Plan.
  • Tuition Reimbursement.
  • Paid Training and Licensures.
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