Penske Logistics - Reading, PA
posted 2 months ago
In this high-volume administrative support role, you will be responsible for providing direct support to Officer level leadership within the organization. This position requires a proactive and organized individual who can manage a variety of tasks efficiently while maintaining a high level of professionalism and discretion. You will be expected to collaborate effectively with both internal and external customers, ensuring that all administrative processes run smoothly. Your role will involve compiling and monitoring daily schedules, coordinating travel arrangements, and maintaining calendars for all direct reports and team members. You will also be responsible for reviewing incoming correspondence, establishing follow-up reminders, and assisting with emails, calls, and other forms of communication. Additionally, you will create and format various reports, presentations, and spreadsheet projects as requested. Your responsibilities will extend to coordinating meetings, managing incoming calls, and ensuring that all administrative processes are executed accurately and in a timely manner. You will also be tasked with providing assistance to visitors, managing customer service issues, processing invoices, and maintaining administrative record-keeping systems. The role requires you to generate and distribute a monthly newsletter and manage training reports for associates. To succeed in this position, you must possess strong interpersonal skills, be able to communicate effectively both in writing and verbally, and demonstrate a customer service focus. You will need to be proficient in commonly used business software applications and have experience with audio and visual conferencing equipment. Regular attendance and the ability to travel as necessary are essential functions of this job. The physical demands of the role include the ability to read, communicate, and perform various physical tasks such as standing, walking, and occasionally lifting up to 25 lbs.