Senior Executive Assistant - Research Administration

$78,735 - $118,103/Yr

Seattle Children's Hospital - Seattle, WA

Full-time - Mid Level

Remote - Seattle, WA

Hospitals

About the position

The Senior Executive Assistant at Seattle Children's Research Institute plays a crucial role in supporting the Senior Vice President and Chief Scientific Officer (CSO). This position requires exceptional organizational skills, discretion, and the ability to manage complex schedules while maintaining professionalism and strong connections with various stakeholders. The role involves providing high-quality administrative support, including preparing presentations, coordinating events, and managing travel arrangements, all while embodying a commitment to Anti-Racism, Equity, Diversity, and Inclusion.

Responsibilities

• Support the Senior Vice President and Chief Scientific Officer (CSO) with administrative tasks.
• Manage complex schedules and prioritize tasks effectively.
• Prepare presentations, agendas, and meeting minutes.
• Coordinate events and host external visitors.
• Organize travel arrangements and itineraries.
• Interface professionally with executives, faculty, and team members.
• Demonstrate exceptional customer service and maintain confidentiality.

Requirements

• High school diploma or equivalent experience.
• At least five years of experience in a complex administrative position.
• Three years of experience providing administrative support to executive-level positions.
• Experience taking and transcribing meeting minutes.

Nice-to-haves

• BA degree or completion of college-level administration courses.
• Notary Public certification.
• Direct experience working in an academic or publishing environment.
• Reference Manager experience.

Benefits

• Medical, dental, and vision plans
• 403(b) retirement plan
• Life insurance
• Paid time off
• Tuition reimbursement