Virginia Commonwealth University - Richmond, VA
posted 4 months ago
The Senior Executive Assistant to the Dean of the School of Social Work at Virginia Commonwealth University (VCU) is a highly visible and pivotal role that encompasses a wide range of responsibilities aimed at ensuring the smooth operation of the Dean's office and the School. This position requires a proactive individual who can manage multiple tasks in a fast-paced environment while maintaining professionalism and discretion. The Executive Assistant will serve as the primary liaison for the Dean, interacting with high-level university officials, state representatives, and national organizations. This role is essential for promoting efficiency and facilitating the flow of information within the Dean's office and across various departments within the School. The Executive Assistant will be responsible for providing executive-level support, which includes managing the Dean's calendar, coordinating travel arrangements, and overseeing office operations. This position also involves planning and executing major School events, ensuring that all logistical aspects are handled effectively. The Assistant will independently solve day-to-day issues, manage committee assignments, and maintain various resources, including conference call accounts and generic emails. The role requires a high level of organization, attention to detail, and the ability to prioritize tasks effectively. In addition to administrative support, the Executive Assistant will play a key role in event planning, including school-wide events and fundraising activities. This includes managing event budgets, coordinating with vendors, and ensuring that events run smoothly from start to finish. The Assistant will also be responsible for facilities management, overseeing the use of office space, coordinating renovations, and managing building access. Furthermore, the role includes supervising student workers at the Information Center, ensuring that inquiries are handled professionally and efficiently. Overall, the Senior Executive Assistant is a critical position that requires a blend of administrative expertise, event planning skills, and the ability to work collaboratively with various stakeholders to support the mission of the School of Social Work at VCU.