Senior Executive Assistant - Small Molecule Therapeutic Discovery & Research Technologies

Amgen - Thousand Oaks, CA

Full-time - Entry Level

Hybrid - Thousand Oaks, CA

Chemical Manufacturing

About the position

The Senior Executive Assistant will support the Vice President of Small Molecule Therapeutic Discovery & Research Technologies at Amgen, playing a crucial role in facilitating the work of over 250 scientists across various research sites in the US. This hybrid position involves managing travel arrangements, maintaining the executive's calendar, organizing meetings, and supporting departmental initiatives, all while ensuring compliance with company policies and maintaining confidentiality.

Responsibilities

• Support the Vice President of Small Molecule Therapeutic Discovery & Research Technologies.
• Manage domestic and international travel arrangements for the Vice President.
• Process expense reports ensuring compliance with company policies.
• Maintain the executive's calendar and schedule appointments efficiently.
• Organize logistics for group meetings, including venues, equipment, and catering.
• Assist with arranging guest speaker visits, consultants, and candidate interviews for L8 and above.
• Maintain departmental and functional calendars, managing vacation and travel schedules.
• Support initiatives and projects within the SMTD&RT team.

Requirements

• Associate's degree and 4 years of Administrative experience or High school diploma/GED and 6 years of Administrative experience.
• Excellent organizational skills and ability to manage multiple people.
• Detail-oriented with excellent travel and meeting planning skills.
• Good external customer communication skills.
• Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, SharePoint, and advanced typing skills.
• Excellent time management and project management skills with the ability to prioritize projects.
• Ability to manage multiple calendars across different time zones.
• Excellent written, verbal, and presentation skills.

Nice-to-haves

• Bachelor's degree with 5+ years of experience in an administrative support role supporting large teams.
• Supervisory or leadership experience in technology-based organizations.
• Experience providing administrative support to remote staff.
• Ability to work in a fast-paced environment with a can-do attitude.

Benefits

• Comprehensive employee benefits package including health, dental, and vision coverage.
• Retirement and Savings Plan with generous company contributions.
• Life and disability insurance.
• Flexible spending accounts.
• Discretionary annual bonus program.
• Stock-based long-term incentives.
• Award-winning time-off plans.
• Flexible work models, including remote and hybrid work arrangements.