Senior Executive Assistant to General Counsel

Mastercard - Harrison, NY

Full-time - Entry Level

Harrison, NY

Credit Intermediation and Related Activities

About the position

The Senior Executive Assistant to the General Counsel at Mastercard plays a crucial role in providing comprehensive administrative support to the General Counsel, ensuring the smooth operation of the department. This position requires a high level of confidentiality and professionalism, as it involves managing complex schedules, travel arrangements, and departmental budgets while interacting with various stakeholders, including board members and government officials.

Responsibilities

• Performs general administrative duties to support day-to-day department operations and provides coordination across the team.
• Responsible for complex calendar management and scheduling meetings across time zones.
• Makes travel arrangements, both domestic and international, for senior staff including booking flights, cars, and hotels.
• Processes visa applications when necessary.
• Manages expense reporting in-line with company Travel and Entertainment policy.
• Plans and coordinates events, on or off site, with both internal and external participants.
• Interacts with board members, investors, government officials, and other sensitive contacts.
• Supports the onboarding of new team members.
• Creates and edits presentations and other communications, including executive briefings.
• Assists in preparing and maintaining departmental budget and creates reports on budget status and compliance.
• Manages and communicates corporate applications and compliance programs, such as Access Management, Vivo, Concur, Oracle, and other internal applications.
• Maintains ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information and generate reports.
• Researches complex issues on behalf of the executive, requiring a high level of confidentiality and tact.
• Acts as a leader to other business unit administrative support staff.

Requirements

• Experience handling sensitive and highly confidential data.
• Experience independently planning and coordinating webcasts, managing unforeseen disruptions.
• Experience managing customer or other executive meetings coordinating hotel, meals, transportation, and entertainment.
• Experience with calendar optimization.
• Experience managing complex relationships with colleagues from multiple markets, business units, and external entities.
• Demonstrated self-direction in overcoming team conflict or communication problems and in serving as a resource for junior level colleagues.
• Experience managing mid-size projects.

Benefits

• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• Flexible spending account and health savings account
• Paid leaves (including 16 weeks new parent leave, up to 20 paid days bereavement leave)
• 10 annual paid sick days
• 10 or more annual paid vacation days based on level
• 5 personal days
• 10 annual paid U.S. observed holidays
• 401k with a best-in-class company match
• Deferred compensation for eligible roles
• Fitness reimbursement or on-site fitness facilities
• Eligibility for tuition reimbursement
• Gender-inclusive benefits