Senior Executive Assistant to General Manager (Temporary)

$83,200 - $104,000/Yr

Metropolitan Opera - New York, NY

Full-time - Mid Level

Onsite - New York, NY

Performing Arts, Spectator Sports, and Related Industries

About the position

The Senior Executive Assistant to the General Manager at the Metropolitan Opera plays a crucial role in supporting the General Manager by managing communications, scheduling, and various administrative tasks. This position serves as the primary liaison between the General Manager and both internal and external stakeholders, requiring a high level of discretion and professionalism. The role also includes supervisory responsibilities over administrative staff, making it essential for the candidate to have strong leadership and organizational skills. This is a temporary position lasting from mid-November to late February.

Responsibilities

• Screen all incoming calls and respond independently on behalf of the General Manager when possible.
• Prepare correspondence for the General Manager and disseminate information to staff and external parties.
• Procure information needed by the General Manager, engaging appropriate departments and/or outside sources.
• Track and proactively expedite outstanding issues to be reviewed by the General Manager.
• Schedule appointments and meetings with staff and outside parties.
• Represent the General Manager by attending meetings in his absence and speaking on his behalf.
• Arrange facilities, transportation, and/or restaurant reservations when necessary.
• Advise department heads of the General Manager's whereabouts when necessary.
• Arrange travel plans and itineraries for the General Manager.
• Accompany the General Manager when requested.
• Maintain rapport with high-profile colleagues such as Board members and artists.
• Organize and host cast parties and extend invitations to guests on behalf of the General Manager.
• Review special requests with the General Manager from artists, patrons, government officials, VIPs, celebrities, and members of the press.
• Work with the Development Department on selecting patrons for the General Manager to entertain.
• Maintain and update the box schedule and distribute copies as needed.
• Distribute tickets and information to guests and provide background information on guests to the General Manager.
• Prepare arrangements for the General Manager to entertain guests and handle all VIP ticket orders in collaboration with Patron Ticket Services.
• Arrange for the arrival of VIPs when necessary, including security for government officials.
• Provide guided tours for special guests and assist with cast parties and other special events as needed.
• Maintain the General Manager's expenses and supervise administrative staff support.

Requirements

• 5-7 years prior Executive Assistant experience.
• Knowledge of the opera and/or experience in a not-for-profit environment.
• Strong interpersonal, communication, and administrative skills.
• Proficient in MS Word, Excel, Outlook, and Internet Explorer.

Benefits

• Pay Range: $1,600 - $2,000 Weekly