Senior Executive Assistant

$100,000 - $120,000/Yr

Ro - New York, NY

Full-time - Mid Level

New York, NY

Educational Services

About the position

The Senior Executive Assistant at Ro plays a crucial role in supporting busy executives by managing their calendars, coordinating meetings, and assisting with travel arrangements and paperwork. This position requires collaboration with other assistants to enhance business operations and organize team activities, all while ensuring a high level of productivity and efficiency in a fast-paced environment.

Responsibilities

• Manage and optimize calendars for one or more busy executives, including scheduling internal and external meetings, clearing conflicts, and preparing for the week ahead
• Be a liaison to internal and external stakeholders and provide timely follow-up on requests
• Understand Ro's business goals and their implications to our everyday work
• Assist with preparation for meetings (creating presentations, research, compiling information, etc.) and coordinate any follow-up (sending documents, swag, scheduling follow-up meetings, etc.)
• Manage various paperwork/documents/materials as needed
• Arrange travel, including transportation, lodging, and dining reservations
• Provide personal assistance as needed such as ordering lunch, booking appointments (doctor, dentist, etc.), running errands, and placing personal orders (gifts, flowers, etc.)
• Collaborate with other EAs to improve existing business operations
• Plan and execute team meetings, activities, and events
• Manage special projects

Requirements

• Bachelor's degree or relevant work experience in a fast-paced environment
• Experience managing several busy calendars and proficiency with Google G Suite (Docs, Drive, Calendar, Mail)
• Strong verbal, written, and interpersonal communication skills
• Extreme trustworthiness when handling sensitive, confidential information
• Excellent project management skills with the ability to prioritize and juggle multiple tasks
• Strong stakeholder management skills
• A drive to identify and execute ways to add value, streamline, or improve
• Resourcefulness, confidence in decision making, and sound judgment
• Relentless attention to accuracy and detail
• Willingness and ability to be accessible when there is an urgent or sensitive matter

Benefits

• Full medical, dental, and vision insurance + OneMedical membership
• Healthcare and Dependent Care FSA
• 401(k) with company match
• Flexible PTO
• Wellbeing + Learning & Growth reimbursements
• Paid parental leave + Fertility benefits
• Pet insurance
• Student loan refinancing
• Virtual resources for mindfulness, counseling, and fitness