Senior Executive Assistant

Mgic-Us - Milwaukee, WI

Full-time - Mid Level

Milwaukee, WI

501-1,000 employees

Administrative and Support Services

About the position

The Senior Executive Assistant at MGIC plays a critical role in providing diversified administrative support tailored to the needs of managers and departments. This position is essential for maintaining organizational efficiency and ensuring that executives can focus on strategic initiatives. The role involves managing schedules, coordinating travel, and handling correspondence, while also contributing to corporate contributions and maintaining databases.

Responsibilities

• Maintains manager(s) and/or department business calendar and schedules.
• Coordinates travel and other arrangements and handles other details as required.
• Screens telephone calls and correspondence for manager and/or co-workers.
• Responds to inquiries and/or composes correspondence on behalf of manager(s).
• Responsible for coordination of Corporate Contributions and may meet with organizations as needed.
• Performs research and gathers information from multiple sources, generating and preparing reports and presentations.
• Completes individual projects within specific deadlines, working with systems unique to that department to input and obtain data.
• Maintains electronic databases regarding board/committee meetings, ensuring information is complete, accurate, and confidential.
• Handles details such as book preparation and coordination of calls and/or meetings with Directors.
• Maintains a variety of databases, logs, and records, ensuring the information is complete and accurate.
• May communicate with vendors regarding unique database improvements and perform audits of information, providing summaries to others.
• Relieves manager and/or co-workers of routine, semi-complex tasks, planning, organizing, and implementing procedures to manage the flow of work to the manager's office.
• Completes miscellaneous tasks as they arise.

Requirements

• More than 3 years of work experience performing semi-complex, multi-step procedures.
• Strong knowledge of MS Office Suite (Excel, Access, Word).
• Strong knowledge of office procedures and working knowledge of business calculations.
• Strong communication skills, both verbal and written.
• Strong accuracy and attention to detail.
• Ability to handle confidential or sensitive information.
• Ability to analyze data, recognize and explain variations, and provide interpretation within guidelines.

Benefits

• Competitive Salary & pay-for-performance bonus
• Financial Benefits (401k with company match, profit sharing, HSA, wellness program)
• On-site Fitness Center and classes (corporate office)
• Paid-time off and paid company holidays
• Business casual dress