Senior Executive Assistant

Nintendo - Kirkland, WA

Full-time - Mid Level

Kirkland, WA

Merchant Wholesalers, Durable Goods

About the position

The Senior Executive Assistant at Nintendo of America Inc. plays a crucial role in providing comprehensive administrative support to the Senior Vice President of Human Resources (HR) and the HR division as a whole. This position is integral to the smooth operation of the HR department, ensuring that all administrative tasks are handled efficiently and effectively. The Senior Executive Assistant will be responsible for coordinating calendars, managing travel arrangements, and handling expense reporting for the Senior Vice President. This role requires a high level of organization and attention to detail, as the assistant will also support budget operations within the HR division, preparing and maintaining Action Memos and Purchase Requisitions as needed. In addition to these core responsibilities, the Senior Executive Assistant will coordinate team-wide meetings within the HR division, acting as a liaison between company officers and other Executive Assistants. This involves preparing and editing various reports and presentations, ensuring that all communications are clear and professional. The role also includes coordinating the flow of information to and from key internal and external resources, which is essential for maintaining effective communication across the organization. Furthermore, the Senior Executive Assistant will support project teams that report to the Senior Vice President, HR, particularly in areas such as space planning and project administration. This multifaceted position requires a proactive approach and the ability to manage multiple tasks simultaneously, all while maintaining a high standard of professionalism and confidentiality.

Responsibilities

• Provides administrative support to the Senior Vice President, HR, including coordinating calendars, travel, and expense reporting.
• Supports budget operations of the HR division and prepares and maintains Action Memos and Purchase Requisitions.
• Coordinates team-wide meetings within the HR division.
• Acts as a liaison to company officers and Executive Assistants.
• Prepares and edits various reports and presentations.
• Coordinates flow of information to and from key internal and external resources.
• Supports project teams reporting to the Senior Vice President, HR in space planning and project administration.

Requirements

• Proven experience as an executive assistant or in other administrative roles.
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice-to-haves

• Experience in the HR field or knowledge of HR processes and procedures.
• Familiarity with budget management and financial reporting.
• Experience in project management or coordination.

Benefits

• Health insurance coverage
• Dental insurance coverage
• 401k retirement savings plan
• Paid holidays and vacation time
• Professional development opportunities