Senior Executive Assistant

Beacon Hill Staffing Group - Miami, FL

Full-time - Senior

Hybrid - Miami, FL

Administrative and Support Services

About the position

The Senior Executive Assistant will provide high-level administrative support to the Senior Leadership Team of a leading pharmaceutical company. This role involves collaboration with other Executive Assistants to manage various tasks, including travel arrangements, expense management, and meeting coordination, while maintaining a high standard of professionalism and organization.

Responsibilities

• Collaborate with other Executive Assistants to support the Senior Leadership Team.
• Manage personal and professional multi-city international and domestic travel arrangements.
• Handle expense reporting and management.
• Prepare materials for Board meetings and other executive meetings.
• Facilitate committee and direct report meetings.
• Maintain organized files and documentation.
• Coordinate executive outreach and external relations.
• Address daily ad-hoc needs of the leadership team.

Requirements

• 7+ years of experience supporting C-level executives.
• High proficiency in MS Office Suite.
• Exceptional organizational skills.
• Clear and precise communication skills.
• Ability to provide flexibility with work hours.
• Demonstrated professionalism, proactiveness, credibility, and trustworthiness.

Benefits

• Hybrid work model
• Equal Opportunity Employer
• Encouragement for individuals with disabilities and protected veterans to apply