NIRA - Washington, DC
posted 3 days ago
About the position
NIRA Inc., a fast-growing woman-owned small business headquartered in Washington, DC, is seeking Senior Executive Assistants to support the efficient and effective operation of our client's programs. This role will involve the identification and execution of a variety of high-visibility clerical and administrative tasks, including basic financial analyses (e.g., invoice reconciliation) and regular status update briefings. Our ideal candidate is proactive, flexible, and an engaging team leader ready to offer creative solutions to improve project execution and management. These are full-time, hybrid positions - applicants should expect to spend three (3) days per week at either the customer location or NIRA HQ (both in Washington, DC). In-person days and times may be flexible. Applicants must be willing and eligible to obtain a Public Trust clearance.
Responsibilities
- Provide high-level administrative support to an assigned program manager or executive: coordinate and schedule/deconflict travel, meetings, and appointments; receive and process correspondence; and answer and transfer phone calls, screening when necessary.
- Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares/presents summaries of findings as requested.
- Conduct basic research (web search, interviews, etc.) to assist with projects or inquiries.
- Prepare agendas and schedules for meetings, conferences, and other assigned events; take and distribute minutes or other notes as requested.
- Respond to and resolve administrative inquiries and questions pertaining to program/executive's role.
- Welcome visitors to customer space(s) and provide directions as necessary.
- Perform other general clerical and secretarial duties as requested - may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and/or handling packages and correspondence.
Requirements
- Detail-oriented, organized, and professional
- Exceptional oral and written communication skills; comfortable briefing senior leadership on project/task status, emergent issues, etc.
- Extremely proficient with Microsoft Office suite
- Basic familiarity with financial tasks such as invoice review and budget tracking
- Ability to effectively prioritize and execute tasks independently
- Flexible and adaptable in various situations and when interacting with many different personalities
- Knowledge of, or ability to quickly acquire familiarity with, the roles and functions of the assigned department or executive, including any specifically applicable policies or legal guidelines
- Willingness and eligibility to obtain a Public Trust clearance
- Willingness and ability to work in-person in Washington, DC at least three (3) days per week
Benefits
- Collaborative, innovative, and supportive work environment
- Professional development opportunities across our portfolio of engagements
- Competitive compensation and benefit packages
