SENIOR EXECUTIVE ASSISTANT

$70,000 - $85,000/Yr

Colorado Bioscience Association - Denver, CO

Full-time - Mid Level

Remote - Denver, CO

Professional, Scientific, and Technical Services

About the position

The Senior Executive Assistant at the Colorado BioScience Association (CBSA) plays a crucial role in supporting multiple leaders in a fast-paced environment. This position is responsible for managing complex calendars, coordinating communications, arranging travel, preparing meeting materials, and handling various administrative tasks. The role requires exceptional organizational skills, strong communication abilities, and the capacity to prioritize multiple demands while maintaining confidentiality and discretion. The Senior Executive Assistant will also support special projects and strategic initiatives, ensuring seamless workflow and effective collaboration among internal and external stakeholders.

Responsibilities

• Manage complex calendars for multiple executives, scheduling meetings to maximize efficiency and avoid conflicts.
• Prepare agendas, distribute materials, take detailed minutes, and follow up on action items for meetings.
• Support the President & CEO in communicating effectively with the Board of Directors and Board Committees.
• Arrange domestic and international travel, including booking flights, accommodations, and managing itineraries.
• Draft, review, edit, and distribute professional communications, reports, presentations, and other documents.
• Support preparation for executive speaking engagements and provide in-person support for events and meetings.
• Manage administrative projects, track deadlines, and follow up on progress.
• Act as a primary point of contact for internal and external stakeholders, building strong relationships.
• Anticipate executive needs and proactively provide solutions to ensure seamless workflow.
• Handle expense reports and other administrative tasks as needed.

Requirements

• At least 3 years of experience as an Executive Assistant, preferably within a professional association or life sciences organization.
• Exceptional organizational skills to manage competing demands and unexpected circumstances.
• Strong written and verbal communication skills to interact with diverse individuals at all levels.
• Advanced proficiency in Microsoft Office Suite and video conferencing tools.
• Ability to anticipate needs and proactively address potential issues.
• Meticulous attention to detail to ensure accuracy and thoroughness in tasks.
• Commitment to maintaining confidentiality regarding sensitive information.
• Ability to adapt to changing priorities and work a flexible schedule.

Nice-to-haves

• Proficiency with project management software and Board management software.
• Experience in a life sciences organization.

Benefits

• 401(k) plan with a matching provision
• Health insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• Performance-based bonus