Senior Executive Assistant

$59,000 - $79,500/Yr

Atlas Air - Miami, FL

Full-time

Miami, FL

Air Transportation

About the position

The Executive Assistant will support the COO and the Executive Leadership Team by managing daily administrative operations, ensuring efficient office functions, and handling confidential information. This role involves coordinating travel, managing schedules, and facilitating communication with various stakeholders, including high-level visitors and media.

Responsibilities

• Management of daily office functions to ensure efficiency of operation
• Maintenance of the COO's schedule
• Manage highly confidential information; manage calendar, and other applicable administrative duties
• Coordination of domestic and international travel
• Assist with coordination and execution of various Executive Leadership Team events throughout the year in Miami, Erlanger and NY as needed
• Response to incoming domestic and international calls
• Response to informational inquiries
• Resolution of administrative issues
• Creation of correspondence as required
• Process and submit expense reports for COO
• Tactfully interacts and works with executives - both domestic and overseas; employees at all levels; and various public, governmental and professional entities as required
• Confidently interface with high-level visitors, investors and media
• Handle multiple tasks and perform well in a fast-paced environment
• Oversee project-based assignments
• Other projects / duties as assigned by the Manager, Executive Administration as related to the expansion of the Executive Administration Team

Requirements

• 5-7 years experience at executive assistant level
• Bachelor's degree in related field or equivalent experience
• Proficient in Excel, PowerPoint, Word, Outlook and all MS-Office Programs
• Ability to interact with all levels of management
• Strong communications skills, both verbal and written, and excellent organizational skills
• Must be extremely detail-oriented with strong follow-up skills
• Flexibility to work extended hours
• Must be highly tactful and influential when working with various constituencies
• High degree of maturity and judgment when dealing with confidential information
• Flexible in changing work priorities and able to work under pressure
• Highly proficient in computer & business systems

Benefits

• Salary Range: $59,000 - $79,500
• Equal Opportunity Employer policies