Senior Executive Assistant

$70,700 - $106,100/Yr

Cox Enterprises, LLC - Atlanta, GA

Full-time - Senior

Atlanta, GA

Personal and Laundry Services

About the position

The Senior Executive Assistant at Cox Communications will support the Executive Vice President of the Digital Information Office by managing a variety of administrative tasks. This role is crucial for ensuring seamless operations within the executive team, including calendar management, meeting coordination, and project support. The position requires a high level of confidentiality and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Interacts daily with senior leaders and their teams.
• Coordinates Leadership Staff Meetings and all department meetings, including securing venues, audiovisual needs, transportation, and catering.
• Manages a complex, changing calendar using MS Outlook, scheduling and prioritizing meetings and resources.
• Arranges travel and coordinates agendas with regional staff when required.
• Analyzes, writes, and summarizes data from multiple sources, developing letters, memoranda, and reports.
• Prepares presentations and documents using MS Word, Excel, and PowerPoint.
• Directs inquiries to appropriate team members and prioritizes engagement.
• Maintains confidential information and secure access to company information.
• Takes and prepares notes of meetings and conferences, providing administrative support as directed.
• Sorts and distributes mail and packages to appropriate parties.
• Greets and assists visitors, arranging for escorts as necessary.
• Tracks and processes expense reports and invoices.
• Gathers and arranges materials for assigned projects or individuals.
• Codes, compiles, and files correspondences and documents according to an established system.
• Serves as a lead among other Executive Assistants.

Requirements

• High School Diploma/GED and eight (8) years' experience OR any advanced degree with six (6) years' experience OR ten (10) years' experience with no degree.
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Ability to be in the office five (5) days a week.
• Proven experience maintaining the highest level of confidentiality.
• Demonstrated ability to manage multiple projects and priorities in a fast-paced environment.
• Exceptional detail orientation and organizational skills.
• Demonstrated proficient communication skills (written, verbal, and presentation).
• Proven ability to prioritize and work independently while collaborating with cross-functional groups.

Nice-to-haves

• Oracle Financials
• Concur
• Visio
• Basic web design

Benefits

• Flexible vacation with pay as deemed consistent with duties and company needs.
• Seven paid holidays throughout the year.
• Up to 160 hours of paid wellness annually for personal or family wellness.
• Additional paid time off for bereavement, voting, jury duty, volunteering, military leave, parental leave, and COVID-19 vaccination leave.