Senior Executive Assistant

Mortgage Guaranty Insurance Corporation - Milwaukee, WI

Full-time

Milwaukee, WI

Insurance Carriers and Related Activities

About the position

The Administrative Assistant at MGIC plays a vital role in providing diversified administrative support to managers and departments. This position is essential for maintaining schedules, coordinating travel, and managing communications, all while ensuring the smooth operation of the office. The role emphasizes a commitment to outstanding customer service and community involvement, aligning with MGIC's mission to make a positive impact.

Responsibilities

• Maintains manager(s) and/or department business calendar and schedules.
• Coordinates travel and other arrangements and handles other details as required.
• Screens telephone calls and correspondence for manager and/or co-workers.
• Responds to inquiries and/or composes correspondence on behalf of manager(s).
• Responsible for coordination of Corporate Contributions.
• May meet with and correspond with organizations as needed.
• Performs research and gathers information from multiple sources.
• Generates and prepares reports and presentations.
• Completes individual projects within specific deadlines.
• Works with systems unique to that department to input and obtain data.
• Maintains electronic databases with regard to board/committee meetings.
• Ensures the information is uploaded correctly, is complete, accurate, and kept confidential.
• Handles other details such as book preparation and coordination of calls and/or meetings with Directors.
• Maintains a variety of databases, logs, and records, ensuring the information is complete and accurate.
• May communicate with vendors regarding unique database improvements.
• May perform audits of information and provide summaries to others.
• Relieves manager and/or co-workers of routine, semi-complex tasks.
• Plans, organizes, and implements procedures to manage the flow of work to manager's office and may intercept work of a general nature.
• Completion of miscellaneous tasks as they arise.

Requirements

• More than 3 years work experience performing semi-complex, multi-step procedures.
• Strong knowledge of MS Office Suite (Excel, Access, Word).
• Strong knowledge of office procedures.
• Working knowledge of business calculations.
• Strong communication skills, verbal and written.
• Strong accuracy and attention to details.
• Ability to handle confidential or sensitive information.
• Ability to analyze data, recognize and explain variations, and provide interpretation within guidelines.

Benefits

• Competitive Salary & pay-for-performance bonus
• Financial Benefits (401k with company match, profit sharing, HSA, wellness program)
• On-site Fitness Center and classes (corporate office)
• Paid-time off and paid company holidays
• Business casual dress