Senior Executive Assistant

$33 - $45/Yr

Kamehameha Schools - Kawaiahao Plaza, HI

Full-time - Senior

Kawaiahao Plaza, HI

Educational Services

About the position

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! The Senior Executive Assistant provides executive level support to the Managing Director, Asset Management and manages the administrative, fiscal and human resources matters for the group by performing a variety of functions. Develops and implements procedures related to group operations. Manages department and administrative staff.

Responsibilities

• Provides financial, technical and analytical support to the Executive, including division Directors and Managers as needed.
• Manages daily administrative operations to ensure overall efficiency and effectiveness.
• Manages overall master calendar for the Group to ensure all reporting requirements, special projects, policies & procedures, legal requests, internal audit etc. are completed on a timely basis.
• Manages the calendar and scheduling and travel for the group Executives and Senior Leaders including prepping meeting documents.
• Develops and implements effective administrative, fiscal and human resources procedures.
• Assures compliance to policies and procedures; communicates all changes by disseminating and educating appropriate staff members.
• Maintains guidelines by writing and updating procedures as needed.
• Determines appropriate course of action for administrative, fiscal and human resources concerns.
• Compiles and reviews performance/merit forms ensuring employee reviews are complete and merit recommendations fall within guidelines.
• Manages overall space/office planning needs for Group by working with Facilities Department.
• Receives and monitors staff technology requests.
• May participate in the budget development process including consolidating information and producing final budget product.
• May review variance reports and justifications on behalf of the leader to ensure staff remains within approved budgets.
• Analyzes business unit expenses to identify opportunities for cost savings and efficiency.
• Performs administrative tasks in support of budget management and reporting.
• May directly or indirectly supervise other administrative staff.
• Participates in coordination and set up of events for staff, students, and/or community.
• Leads or coordinates group Hawaiian Cultural development and/or other team building activities.
• Responsible for meeting coordination for Group meetings which may include scheduling, calling for agenda items, calendaring meeting topics, coordinating meeting logistics and note taking and meeting minutes.

Requirements

• Bachelor's Degree in general business, accounting, management, education, or related field.
• Minimum of 5 years of management support experience.
• Ability to make objective decisions, recommendations and exercise authority in a confident manner and under conditions of urgency and pressure.
• Must be able to work with extremely confidential, privileged and sensitive information.
• Strong analytical and critical thinking skills to render clear judgment and recommend appropriate action.
• Excellent fiscal skills to include skills in budget and procurement administration.
• Excellent verbal and written skills necessary to communicate effectively with all levels within the organization and community.
• Ability to prepare clear and concise reports and presentations.
• Excellent working knowledge of Microsoft Office Products (Word, Excel, Access, PowerPoint, Outlook), Google software (Docs, Sheets, etc.) and other technology software and hardware.
• Ability to work evening and weekend hours as required to meet goals and objectives or complete projects and urgent assignments.

Nice-to-haves

• Knowledge of Kamehameha Schools mission and strategic vision.

Benefits

• Comprehensive Benefits Summary including physical, mental, and financial well-being resources.