Senior Executive Assistant

Abbtech Professional Services - Purcellville, VA

Full-time - Entry Level

Purcellville, VA

Administrative and Support Services

About the position

The Senior Executive Assistant (Senior EA) plays a crucial role in supporting the CEO and senior staff at ABBTECH Professional Resources, Inc. This position requires a high level of attention to detail, proactive communication, and a deep understanding of the organization's mission. The Senior EA will be the primary point of contact for managing the CEO's calendar, ensuring that their time is optimized for high-level work. This role involves working closely with TBC senior staff on various administrative tasks, scheduling, and strategic planning, making it essential for the candidate to have a warm disposition and impeccable organizational skills. The ideal candidate will have prior administrative experience, preferably in a startup or small-scale organization, and will be driven to excel in a dynamic environment. In this role, the Senior EA will manage complex scheduling requirements, offering creative solutions based on a thorough understanding of the CEO's priorities and client needs. The position requires professional poise in diverse situations, strong written and verbal communication skills, and the ability to balance multiple priorities effectively. Responsibilities include client communications, planning large events, maintaining a corporate calendar, assembling contracts, troubleshooting technical issues, arranging travel, taking dictation, and maintaining vendor relationships. The Senior EA will also be responsible for recommending and implementing efficiencies within the office to enhance productivity and support the CEO's objectives.

Responsibilities

• Managing complex requirements in scheduling the CEO's calendar, offering creative solutions utilizing an in-depth knowledge of the CEO's priorities and his clients
• Exercising professional poise in diverse situations, with strong written and verbal communication, and the ability to balance multiple priorities
• Client communications (announcements, scheduling, alerting clients when contracts are up for renewal, sending proposals/contracts/invoices, etc.)
• Planning large events including budget creation and management, finding and booking venues, communications with clients, etc.
• Maintaining a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Assembling contracts from pre-built templates
• Troubleshooting routine technical and software issues in the office; maintaining the client database and digital filing system
• Arranging the CEO's travel, hotel and dining as needed
• Taking dictation and meeting minutes, distributing them to appropriate parties
• Maintaining strong relationships with vendors and keeping price data in order to get the best pricing on supplies and services
• Recommending and implementing efficiencies for the office and the CEO

Requirements

• Goal-oriented and organized, self-motivated and self-directed
• Maintains discretion with personal and confidential information
• Stays calm and on-task in high-performance situations and owns the results
• Ability to work at the headquarters in Purcellville, VA
• Excellent time-management, interpersonal skills, and verbal and written communication skills with all stakeholders
• Past experience and skill with Google Apps, CRM's, Microsoft Office Suite (Outlook, OneDrive, Word, PowerPoint, and Excel), basic bookkeeping and math skills
• A Bachelor's degree is preferred