Senior Executive Assistant

Unclassified - Irvine, CA

Full-time - Entry Level

Irvine, CA

About the position

We have an immediate need for an Executive Assistant to support the Senior Vice President of the organization. This position is crucial for ensuring the smooth operation of the executive's office and will involve a variety of administrative tasks that require a high level of professionalism and reliability. The successful candidate will be a valued member of the team, expected to maintain a positive attitude while managing the demands of the role. This position is temporary to hire, depending on the performance of the selected candidate, which means that there is potential for a long-term opportunity based on how well the individual meets the expectations of the role. The Executive Assistant will be responsible for a range of tasks including organizing meetings, managing travel arrangements, and supporting various projects as needed. The ideal candidate will have a strong background in providing executive-level support, with a proven track record of managing multiple projects simultaneously. Excellent verbal and written communication skills are essential, as the role requires interaction with all levels of the organization. The ability to work independently, as well as collaboratively within a cross-functional team environment, is also critical for success in this position. In addition to the core responsibilities, the Executive Assistant will be expected to demonstrate advanced computer skills, particularly in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook, as well as Adobe Acrobat Standard. A motivated, self-starter attitude is necessary, along with a willingness to work overtime if needed. This role is an excellent opportunity for someone looking to advance their career in a dynamic and supportive environment.

Responsibilities

• Support the Senior Vice President with administrative tasks.
• Organize meetings and manage travel arrangements.
• Assist in managing multiple projects and tasks.
• Communicate effectively with all levels of the organization.
• Utilize advanced computer skills for various tasks.

Requirements

• 2 years of experience supporting at the executive level.
• B.A. / B.S degree required; preferably in English or Communications.
• Experience working within a health plan is a plus.
• Background managing multiple projects; task-oriented.
• Excellent verbal and written communication skills.
• Ability to interact with all levels of the organization.
• Prior experience organizing meetings and travel arrangements.
• Advanced computer skills: Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Standard.
• Motivated, self-starter with a great attitude who can work independently and in a cross-functional team environment.
• Ability to work overtime if needed.