Senior Executive Assistant

$88,921 - $125,000/Yr

Cardinal International - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

Management of Companies and Enterprises

About the position

We are seeking a highly organized and proactive Senior Executive Assistant to support our executive team. This role is essential in ensuring the smooth operation of daily activities and requires a blend of administrative expertise, strong communication skills, and the ability to manage multiple tasks efficiently. The ideal candidate will thrive in a fast-paced environment and possess a keen attention to detail.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Organize and coordinate events, ensuring all logistics are handled seamlessly.
• Prepare and edit correspondence, reports, and presentations using Google Suite.
• Maintain accurate records and files, utilizing DocuSign for document management.
• Handle clerical tasks such as data entry, filing, and maintaining office supplies.
• Provide exceptional phone etiquette while managing incoming calls and inquiries.
• Assist with QuickBooks for basic financial tracking and reporting as needed.
• Act as a personal assistant to executives by anticipating needs and providing support in various capacities.
• Utilize phone systems effectively to ensure smooth communication within the organization.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Google Suite applications (Docs, Sheets, Calendar) is required.
• Familiarity with DocuSign for electronic document management is preferred.
• Strong clerical skills with an emphasis on accuracy and attention to detail.
• Excellent phone etiquette with the ability to communicate professionally at all levels.
• Experience with event planning is a plus.
• Knowledge of QuickBooks or similar accounting software is advantageous.
• Demonstrated ability to manage multiple priorities effectively while maintaining composure under pressure.

Nice-to-haves

• Familiarity with DocuSign for electronic document management is preferred.
• Experience with event planning is a plus.
• Knowledge of QuickBooks or similar accounting software is advantageous.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off