SAIC - Arlington, VA
posted 3 months ago
SAIC is hiring a Senior Executive Assistant to provide executive level management and analytical support to Senior DoD officials within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, academia, international partners, and associations to achieve mission goals and outcomes. The Executive Assistant plays a crucial role in helping our customers solve complex problems, manage meetings, schedules, risk, policy compliance, and office operations. This includes planning and tracking travel, budgets, and reporting, as well as increasing workforce productivity through process improvement. The position is based in Arlington, VA and offers a hybrid remote work option. In this role, the Executive Assistant will manage executive schedules, coordinate visit requests, and de-conflict events for senior-level principals. They will gather information, articulate, analyze, and solve problems, visualize and present information, and provide decision support to achieve mission outcomes. The Executive Assistant will also create and manage communications for the enterprise, group, and individuals, including meeting agendas, briefings, and action items. Additionally, they will develop weekly reports on significant activities and report on the effectiveness of events and processes. Arranging appropriate conference rooms and facilities, preparing meeting places in accordance with acceptable protocol and security procedures, and assisting with special event requirements and travel arrangements are also key responsibilities. The Executive Assistant will attend senior-level meetings, take notes, track task deadlines, and follow up with relevant stakeholders. They will review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards, and assist government personnel with domestic and international travel using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR). Furthermore, they will identify and submit work orders to ensure office facilities remain fully functional and operational.