Senior Executive Assistant

Full-time - Mid Level

Washington, DC

About the position

Sparkfund is seeking a Senior Executive Assistant to provide high-level administrative, operational, and strategic support to the CEO, CFO, President, and Chief Revenue Officer. This role will play a key part in managing the priorities and workflows of the executive team, ensuring efficiency in operations, and supporting company-wide initiatives—particularly within the Distributed Capacity Procurement (DCP) programs and the management of Sparkfund’s Washington, D.C. headquarters. The ideal candidate is highly organized, proactive, and detail-oriented, with a strong ability to manage multiple priorities, anticipate needs, and drive projects to completion. They will act as a key liaison between executives, internal teams, and external stakeholders, while also providing logistical and administrative support for the company's DCP efforts and HQ operations.

Responsibilities

• Manage complex calendars, meetings, and travel logistics for the executive team.
• Handle confidential correspondence and communications on behalf of executives.
• Assist with board meetings, investor relations, and financial reporting preparations.
• Prepare and edit presentations, reports, and documents for internal and external use.
• Track and prioritize executive action items, ensuring deadlines are met.
• Serve as the primary point of contact for executive scheduling and administrative needs.
• Support cross-functional coordination between leadership, business units, and external stakeholders.
• Manage executive expense reporting, reimbursements, and vendor payments.
• Oversee office management at Sparkfund’s Washington, D.C. headquarters, ensuring a productive workplace environment.
• Coordinate DCP-related administrative and logistical needs for the executive team.
• Support DCP project deployment scheduling, compliance tracking, and reporting.
• Manage meeting logistics for utility and partner engagements.
• Oversee office facilities and operational functions, including security, technology, and supplies.

Requirements

• 7+ years of experience as an Executive Assistant or in an operations/coordination role supporting C-level executives.
• Strong organizational and multitasking skills with a proactive problem-solving approach.
• High attention to detail with the ability to manage sensitive and confidential information.
• Excellent written and verbal communication skills.
• Experience working in fast-paced environments, ideally in energy, finance, or technology sectors.
• Proficiency in Google Workspace, Slack, Zoom, and project management tools (Asana, Trello, or similar).
• Strong calendar management, travel coordination, and meeting preparation experience.
• Ability to work independently in a hybrid/office environment while managing multiple priorities.

Nice-to-haves

• Prior experience supporting executives in an energy, finance, or technology company.
• Familiarity with utility partnerships, regulatory compliance, or grid modernization initiatives.
• Experience managing office operations, vendor relationships, and workplace logistics.
• Dedication to what we’re building at Sparkfund and a passion for combating climate change.
• A passion for innovative commercial solutions and a customer value orientation.
• An excitement and intellectual passion about energy and utility history as they relate to human progress and prosperity.
• An appreciation for the societal value and function of the charter of the regulated electric utility in the United States.

Benefits

• Competitive compensation and stock option plans - we believe in shared ownership.
• Comprehensive benefits package including medical, vision, and dental insurance as well as disability and life insurance.
• Flexible vacation policy encouraging strong work life balance and paid time away. We also observe all federal holidays.
• 12 weeks gender-neutral paid leave for caregivers when they have a new addition to their families and an additional 4 weeks of paid leave for birthing parents.
• A one-time, work-from-home stipend to help cover any equipment, hardware, etc. you need to set up your remote office.
• A monthly allowance of $100 to help cover phone and WiFi expenses.