Senior Executive Assistant

$70,700 - $106,100/Yr

Cox Enterprises, LLC - Sandy Springs, GA

Full-time - Mid Level

Sandy Springs, GA

Personal and Laundry Services

About the position

The Senior Executive Assistant at Cox Communications will provide comprehensive administrative support to the Executive Vice President of Digital Information Office (CDIO). This role is crucial for ensuring seamless execution of tasks, including managing complex calendars, coordinating meetings, and assisting with various administrative functions. The position requires a high level of confidentiality and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Interacts daily with senior leaders and their teams.
• Coordinates Leadership Staff Meetings and all department meetings, including securing venues, audiovisual needs, transportation, and catering.
• Manages a complex, changing calendar using MS Outlook, scheduling and prioritizing meetings and appointments.
• Arranges travel (air, hotel, transportation) and coordinates agendas with regional staff when required.
• Analyzes, writes, and summarizes data from multiple sources, developing letters, memoranda, and reports.
• Prepares presentations and other documents using MS Word, Excel, and PowerPoint.
• Directs inquiries to appropriate team members and prioritizes engagement with discretion.
• Maintains confidential information and secure access to confidential company information.
• Takes and prepares notes of meetings and conferences, providing administrative support as directed.
• Sorts and distributes mail and packages to appropriate parties.
• Greets and assists visitors, arranging for escorts as necessary.
• Tracks and processes expense reports and invoices.
• Gathers and arranges materials and relevant information for assigned projects or individuals.
• Codes, compiles, and files correspondences, records, documents, and reports according to an established system.
• Serves as a lead among other Executive Assistants.

Requirements

• High School Diploma/GED and eight (8) years' experience OR any advanced degree with six (6) years' experience OR ten (10) years' experience with no degree.
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Ability to come into the office five (5) days a week.
• Proven experience maintaining the highest level of confidentiality.
• Demonstrated ability to manage multiple projects and priorities in a fast-paced environment.
• Exceptional detail orientation and organizational skills.
• Demonstrated proficient communication skills (written, verbal, and presentation).
• Proven ability to prioritize and work independently while collaborating with cross-functional groups.

Nice-to-haves

• Oracle Financials
• Concur
• Visio
• Basic web design

Benefits

• Flexible vacation with pay as deemed consistent with duties and company needs.
• Seven paid holidays throughout the calendar year.
• Up to 160 hours of paid wellness annually for personal or family wellness.
• Additional paid time off for bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave.
• Health care insurance (medical, dental, vision).
• Retirement planning (401(k)).
• Paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).