Senior Executive Assistant

Alaka `Ina - Halawa, HI

Full-time - Entry Level

Halawa, HI

About the position

The Senior Executive Assistant will provide comprehensive administrative and personnel support to the J0PAC office at Camp Smith, Hawaii. This role involves managing communications, scheduling meetings, and coordinating travel plans while ensuring compliance with security protocols and maintaining records management. The position requires proficiency in various office technologies and the ability to work effectively within a military environment.

Responsibilities

• Serve as the initial interface to the J0PAC office, providing administrative and personnel support.
• Attend classified meetings and planning sessions, accessing secure networks as required.
• Answer phones, document inquiries, and forward them to appropriate J0PAC sections.
• Schedule meetings, including booking conference rooms and setting up teleconferences.
• Prepare read-ahead materials for the J0PAC director.
• Coordinate travel planning and manage traveler profiles in the Defense Travel System.
• Update Public Affairs distribution rosters and maintain records management files.
• Process security clearance actions for J0PAC personnel as the security coordinator.
• Route access requests to the Visitor Control Center and Special Security Office.
• Activate email accounts for incoming personnel and manage IT-related tasks.
• Purchase equipment and office supplies as directed by the J0PAC senior enlisted leader.
• Liaise with the Government-provided Records Management program.

Requirements

• High school diploma required.
• Proficient in office equipment and Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work professionally with diverse groups and individuals.
• Strong time management and schedule coordination skills.
• Knowledge of U.S. military structure, culture, and language.
• Excellent communication and critical thinking skills.
• Ability to adhere to security policies and procedures.
• Familiarity with the Defense Travel System for travel preparation.

Benefits

• 401K plan with company match
• Medical insurance
• Dental insurance
• Disability insurance
• Life insurance
• Tuition reimbursement
• Paid time off
• 11 paid holidays