Senior Executive Business Partner to CFO and CPO

Wayfair - Boston, MA

Full-time - Senior

Onsite - Boston, MA

Furniture, Home Furnishings, Electronics, and Appliance Retailers

About the position

The Senior Executive Assistant at Wayfair is a hybrid role based in the Boston headquarters, responsible for managing day-to-day activities for Enterprise Leadership members and leading the Corporate Travel and EA program. This position supports senior leaders and plays a crucial role in the efficiency of executive operations, making it an excellent opportunity for an experienced professional looking to advance their career in a fast-paced environment.

Responsibilities

• Support the Chief Financial Officer/Chief Administrative Officer and the Chief People Officer.
• Manage day-to-day administration and coordination of all areas of executive support.
• Proactively manage calendars, schedule and prioritize meetings, and resolve schedule conflicts.
• Schedule and coordinate numerous weekly and ad hoc meetings, ensuring effective communication of details.
• Handle all aspects of travel arrangements, both international and domestic, with flexibility for revisions.
• Manage business expenses for executives, ensuring timely and accurate processing after trips.
• Draft communications on behalf of leaders and provide logistical support for large in-office events.
• Interact professionally with key internal and external contacts, including investors and C-level individuals.
• Set and administer the Global Corporate travel policy and manage travel vendors.
• Ensure smooth day-to-day travel booking and traveler support, monitoring travel policies and spend.
• Act as a point person for visiting executives and large corporate investors.
• Directly manage 3-5 other senior EA leads and coach them in achieving their career goals.
• Collaborate with EA Leads and other leaders to enhance the talent development program for Executive Assistants.
• Thrive in a fast-paced workplace by effectively multitasking and managing competing priorities.

Requirements

• Bachelor's Degree.
• 7+ years of meaningful prior experience as an executive assistant, chief of staff, or in business operations, including at least 5 years in a managerial role.
• Experience working with multiple leaders simultaneously.
• Demonstrable success in talent development and growing direct reports into expanded or new roles.
• Ability to be assertive and provide push-back when necessary.
• Meticulous attention to detail and strong planning capabilities.
• Demonstrated ability to anticipate needs and situations before they fully develop.
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail, drive, docs, sheets, slides, meet).
• Excellent written, verbal, and presentation skills.
• Extremely high level of discretion regarding confidential information.
• Flexibility to handle ad hoc issues outside of core business hours.