Senior Grants Management Analyst- Research

Northwell Health - Manhasset, NY

Full-time - Mid Level

Manhasset, NY

Ambulatory Health Care Services

About the position

The Senior Grants Management Analyst plays a crucial role in providing guidance and support to employees in the process of obtaining and managing sponsored awards. This position involves analyzing, identifying, and offering pre-award and non-financial post-award assistance, ensuring that employees are well-informed about funding agency guidelines and available funding opportunities. The analyst is responsible for maintaining the Grants Management software system, which is essential for tracking and managing grant applications and contracts effectively. In this role, the analyst will coordinate complex initiative applications and contract submissions, working closely with leadership to develop and implement grants management operating procedures. This includes preparing new, non-competing, and competing continuation grant applications, as well as progress reports. The analyst will collaborate with various stakeholders and departments to ensure that all applications and submissions are well-coordinated and meet the necessary requirements. Regular meetings with leadership will be held to review funding needs and explore potential funding opportunities. Additionally, the Senior Grants Management Analyst will develop and conduct workshops and seminars focused on grants management, providing valuable training and resources to staff. The analyst will review proposals and contracts for feasibility and compliance with funding agency guidelines, as well as organizational policies and procedures. Participation in the review and negotiation of investigator-initiated and industry-sponsored clinical trial agreements is also a key responsibility, requiring collaboration with internal stakeholders to negotiate contract modifications. The analyst will ensure compliance with federally mandated sub-recipient monitoring requirements by collaborating with institutions and working directly with sponsors to resolve complex issues. They will issue and negotiate terms and conditions on various research-related agreements, ensuring that grants and contracts are processed in a timely manner. Monitoring all phases of grant and contract awards is essential to ensure compliance with federal regulations, financial requirements, and sponsor and institutional guidelines. The analyst will work closely with the Grants Financial Specialist to ensure financial compliance and proper accounting of sponsored funds. Conducting 'Kick-Off' meetings with stakeholders to review award terms, roles, responsibilities, and deliverable schedules is a critical part of the role, as is conducting review and Close-Out meetings to ensure timely submission of final reports or requests for no-cost extensions. The Senior Grants Management Analyst operates under limited guidance, handling moderately complex to complex issues that require in-depth evaluation of various factors. All responsibilities noted are considered essential functions of the job under the Americans with Disabilities Act, and related duties may also be assigned as needed.

Responsibilities

• Provides guidance to analyze, identify and prepare new, non-competing/competing continuation grant applications and other progress reports.
• Collaborates with stakeholders and departments to coordinate complex initiative applications and contract submissions; meets regularly with the leadership to review funding needs and potential funding opportunities.
• Develops and conducts grants management workshops and seminars.
• Reviews proposals and contracts for feasibility and compliance with funding agency guidelines and organization policies and procedures.
• Participates in the review and negotiation of investigator-initiated and industry-sponsored clinical trial agreements; collaborates with internal stakeholders to negotiate contract modifications.
• Collaborates with institutions to ensure compliance with federally mandated sub-recipient monitoring requirements; works directly with sponsor to resolve complex issues.
• Issues and negotiates terms and conditions on prime, cooperative, sub-award and subcontract research-related agreements; ensures grants and contracts are processed in a timely manner.
• Monitors all phases of grant and contact awards to ensure compliance with Federal regulations, financial requirements, and sponsor and institutional guidelines; collaborates with Grants Financial Specialist to ensure financial compliance and proper accounting of externally and internally sponsored funds.
• Conducts 'Kick-Off' meetings with stakeholders to review and discuss the terms of award, roles and responsibilities, and schedule of deliverables; conducts review meetings with same to ensure compliance with terms of award; conducts Close-Out meetings with same to ensure timely submission of final reports or requests for no-cost extensions.
• Operates under limited guidance and work assignments involve moderately complex to complex issues where the analysis of situations or data requires in-depth evaluation of variable factors.

Requirements

• Bachelor's Degree required, or equivalent combination of education and related experience.
• 3-5 years of relevant experience, required.
• Certified Research Administrator, preferred.
• 3-5 years of NIH Grant experience, preferred.