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ARRAYNow - Los Angeles, CA
posted about 2 months ago
Full-time - Entry Level
Los Angeles, CA
About the position
The Executive Administrator at ARRAY will provide essential support to the Founder, managing a complex calendar and handling various administrative duties. This role offers a unique opportunity to gain insights into film and TV development as well as non-profit arts management, all while working in a dynamic and fast-paced environment.
Responsibilities
- Manage a complex calendar including scheduling and confirming meetings both internally and externally.
- Manage daily schedule with consistent reminders.
- Prepare for all meetings/conference calls including research, as appropriate, pertaining to topics and meeting participants in advance.
- Track/log incoming and outgoing calls and correspondence.
- Coordinate travel arrangements, both domestically and internationally.
- Heavy communication internally and externally.
- Work collaboratively with teams across all companies and productions.
- Proactively search for ways to manage use of schedules more effectively.
Requirements
- 3 years as an executive assistant supporting SVP-level or above executive or Producer.
- Ability to handle a very active desk supporting several simultaneous projects, productions, and personal commitments.
- High attention to detail, strong communication skills, and superb grammar skills.
- Proficient in Microsoft Office including Outlook, Word, and Excel.
- Ability to respond after hours for important, timely, or urgent matters.
- Team-player who operates in a fast-paced team-oriented setting.
- Ability to be discrete and maintain confidential information.
- Understanding of how to prioritize and respond accordingly.
- Strong interest in film, television, and non-profit arts as well as a passion for inclusive representation of underrepresented communities on screen.
Benefits
- Unique experience to observe and learn various facets of film and TV development and non-profit arts management.
- Long hours with many wonderful experiences and perks in between.
