Senior Manager, HR/ Payroll

$93,000 - $98,000/Yr

Columbia University - New York, NY

Full-time - Mid Level

New York, NY

Educational Services

About the position

The Senior Manager, Human Resources and Payroll at Columbia University Medical Center is responsible for overseeing payroll and HR functions within the Department of Health Policy and Management. This role involves ensuring accurate processing of payroll transactions, managing staff appointments, and supporting recruitment and onboarding processes. The incumbent will also be involved in financial reporting and analysis, while supervising a staff member and collaborating with various administrative teams.

Responsibilities

• Ensure all PAC/payroll transactions including salary distributions and cost transfers are processed accurately and timely meeting required deadlines.
• Process and monitor all student and faculty appointments and payroll, working closely with the Academic Administrative Team.
• Assist with the recruitment of staff by posting positions on Columbia's job site (TalentLink).
• Assist in pre-hire and onboarding functions for Officers of Administration, Officers of Instruction, Officers of Research, and Student employees.
• Manage the I-9 process for new hires.
• Process all short-term visitors through JIRA.
• Manage the hourly staff biweekly timesheets in TLAM to ensure hours are submitted and approved on time.
• Manage the collection and verification of time off trackers in TLAM for all Officers of Administrative staff ensuring all submissions are up to date and approved by supervisors.
• Prepare and monitor additional compensation transactions.
• Maintain payroll reconciliations for accuracy and required adjustments.
• Submit student stipends and scholarships for processing.
• Assist with updating faculty profiles on the CUIMC website.
• Assist with International hires and visitors Visa packets.
• Prepare monthly analysis supporting operational and quarterly close initiatives.
• Prepare and maintain monthly financial analysis as well as monthly financial reports.
• Assist with implementing maintaining and monitoring internal financial controls and procedures.
• Participate as a key member of the administrative team, providing support to faculty, staff, and students.
• Interact with other departments/schools in gathering data and providing support.
• Support departmental and management inquiries and analysis.
• Perform related duties and responsibilities as assigned/requested.

Requirements

• Requires a Bachelor's degree or equivalent combination of education and experience.
• At least 4 years of experience.
• Knowledge of Human Resources and best practices.
• Knowledge of accounting principles and practices.
• Ability to prioritize multiple responsibilities.
• Excellent oral/written communication.
• PeopleSoft/PAC experience.
• Proficient computer skills, including Microsoft Office, with advanced Excel skills, and PowerPoint.
• Strong attention to detail and accuracy.
• High degree of self-motivation/initiative.
• Can work effectively both individually and as a team player.
• Analysis and Problem-solving skills.
• Maintaining confidentiality is essential.
• Strong customer service and interpersonal skills.

Nice-to-haves

• Ability to build and maintain strong relationships with staff at all levels.