Soho House - New York City, NY
posted 2 days ago
About the position
Based in Manhattan and reporting to the Corporate Controller- Americas, the Senior Manager- Payroll is responsible for end-to-end weekly payroll processing. This role owns the entire weekly payroll process from start to finish, ensuring timely and accurate processing, delivery, and reconciliation of all payrolls in North America (US 2000+ in 7 states, 24 legal entities, plus Canada). The Senior Manager is responsible for weekly/monthly/quarterly/yearly payroll financial reports and acts as the internal subject matter expert and process owner for all payroll related activities, ensuring team members execute to the standard. The position requires ensuring accuracy of financial information and compliance with Company policies and procedures including SOX and other internal control requirements. Additionally, the Senior Manager invests in developing a high-performance team through coaching and mentoring and collaborates closely with various departments to ensure payroll is processed securely and in compliance with local laws and regulations.
Responsibilities
- Owns the entire weekly payroll process from start to finish, ensuring timely and accurate processing, delivery, and reconciliation of all payrolls in North America.
- Responsible for weekly/monthly/quarterly/yearly payroll financial reports.
- Internal subject matter expert and process owner for all payroll related activities.
- Ensure accuracy of financial information; compliance with Company policies and procedures including SOX and other internal control requirements.
- Invest in developing a high-performance team, through coaching and mentoring and other tools.
- Partner closely with various collaborators (finance, tax, benefits, human resources, legal, information technology, and operations) to ensure payroll is processed securely as per defined procedures, guidelines, legal requirements and in compliance with local laws and regulations.
- Assist with processing employee changes including terminations (cutting final checks), retro payments, according to state and federal regulations.
- Develop and refine short-term and long-term payroll related strategies.
- Take ownership of new business openings on payroll, benefit, financial set up collaboration of partnered departments.
- Process 401k Funding, deferral changes weekly and assist in annual 401k financial statement audit.
- Partnering with finance to calculate vacation accruals.
- Audit Employee Benefits and deductions.
- Coordinate annual Workers Compensation audits.
- Year-end reporting and W2 review.
- Assist with payroll provider inquiries by employees and managers.
- Prepare daily, weekly, or monthly reports for operation managers.
- Prepare daily labour reports.
- Assist in special projects and analysis as assigned.
- Support various internal and external audits, as needed.
- Maintain the highest level of confidentiality; always maintain the integrity of the department and property.
Requirements
- Bachelor's degree in Business, Finance / Accounting, or equivalent experience
- 10+ years of experience in payroll operations, with specific experience in a global, multi-national, publicly traded company
- 4+ years supervisory experience
- Strong background in international payroll as well as expertise in US federal, state, and local payroll taxation
- Experience in a high-volume company supporting a population of North America Employees
- Experience with processing payroll in the state of California
- Experience with processing equity transactions globally (RSUs, ESPP or Stock Options is preferable)
- Strong project management experience and drive to streamline processes at scale
- Experience with systems integrations and new implementations
- Ability to communicate effectively with cross-functional business partners, internal/external stakeholders
- Detail-oriented and excellent organizational skills
Nice-to-haves
- Experience with Paycom is a huge plus
- Certified Payroll Professional (CPP) certification preferred
Benefits
- Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
- Employee Assistance Program
- Pet Insurance
- Auto & Home Insurance
- Generous Paid Vacation
- Paid Holidays, Sick Days, Bereavement Pay, Personal Days and Paid Volunteer Days
- Parental Leave
- Career Development: Soho House can progress your career internationally.
- Learning & Development: An extensive range of internally and externally run courses are available for all employees.
