Senior Marketing Specialist

Gai Consultants - Louisville, KY

Full-time - Mid Level

Louisville, KY

Professional, Scientific, and Technical Services

About the position

The Senior Marketing Specialist at GAI is a pivotal role within the Transportation & Infrastructure team, responsible for coordinating the pursuit process and preparing winning proposals, letters of intent, qualifications, and presentations. This position requires collaboration with business sector leaders and various staff to support business development goals, while also producing marketing collateral and ensuring proposal excellence in the Architecture, Engineering, and Construction (AEC) industry.

Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities.
• Follow through with assigned proposal tasks to meet critical deadlines.
• Coordinate with internal and external points of contact to gather requested information and materials.
• Track proposal efforts and ensure scheduled milestones are met.
• Assist in writing marketing and technical content.
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
• Support presentation efforts including presentation development, rehearsals, materials, and logistics.
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database.
• Provide assistance of marketing activities to support pursuit, client, and business plan objectives, including conferences, events, sponsorships, design award submittals, and project profiles.
• Assist in carrying out other programs and projects as identified.

Requirements

• 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred.
• Associate or bachelor's degree with a focus in business, marketing, or related area.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Deltek Vantagepoint (or similar database programs) experience is a plus.
• Competent proofreading and editing skills.
• Excellent communication and organizational skills.
• Able to document and process information quickly and accurately, with strong attention to detail.
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Able to work both independently and as part of a team.
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
• Must have a vehicle for local travel.

Nice-to-haves

• Proposal writing and layout samples are strongly encouraged.

Benefits

• Comprehensive benefits package
• Opportunities for professional growth
• Collaborative team environment
• Support for community engagement