Senior Office Assistant - Admissions Office

Dutchess Community College - Poughkeepsie, NY

Full-time - Mid Level

Poughkeepsie, NY

Educational Services

About the position

This is a mid-level position responsible for providing secretarial and clerical support services to a unit or department. While actual duties may vary according to each unit's needs, the incumbent primarily provides skilled keyboarding services in addition to a range of clerical support functions. The position differs from Office Assistant in that the services it provides tend to be broader and more complex. Typically, the incumbent may work for a satellite office, providing some administrative support to a unit leader, or limited supervision to another clerical support position. The incumbent may be expected to be more familiar with policies relating to the administration of the county or the department. The position differs from Supervising Office Assistant in that any supervision exercised tends to be limited and over a much smaller unit. The work is performed under general departmental guidelines, with some input in the development of unit related procedures in relation to record keeping and support procedures. Supervision may be exercised over the work of lower level employees, including the assignment and review of work and scheduling for coverage.

Responsibilities

• Performs clerical support functions for a unit or satellite office, including skilled keyboarding, reception, record maintenance, and database management.
• Prepares reports or summations concerning unit's or program's activities.
• Takes minutes and prepares summary notes for unit meetings.
• Prepares and maintains manual covering unit procedures, standards and operations.
• Processes records for unit including such activities as checking for compliance with accepted procedures, transposing or disseminating information, logging records or coordinating the scheduling of appointments.
• May supervise or provide direction to another clerical employee.

Requirements

• Graduation from high school or possession of a high school equivalency diploma.
• Two years of full-time clerical work experience, which involved keyboarding.
• Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience.

Nice-to-haves

• College education may be substituted for the required experience for up to two years with thirty credit hours being equivalent to one year of experience.

Benefits

• Full-time, permanent position at 35 hours per week.
• Salary: $43,408.