Senior Office Operations Specialist
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About The Position
Amentum is currently seeking a Senior Office Operations Specialist to join our team at Aberdeen Proving Ground, MD, to support our customer, Project Manager Intelligence Systems & Analytics - Army (PM IS&A), Joint Tactical Terminal (JTT) program. This role is critical in providing support services related to refining, executing, or tracking actions to ensure efficient operations within the office environment. The responsibilities encompass a wide range of administrative and operational tasks that are essential for the smooth functioning of the program office. The Senior Office Operations Specialist will be responsible for tracking special duty and ad hoc actions, coordinating facilities management, and assisting with security functions, including access to the program office and Sensitive Compartmented Information Facility (SCIF). This includes the coordination of office security tasks such as building badges and visitor requests, as well as submitting requests or tickets for service. The role also involves writing and updating scenarios for operational planning and emergency preparedness, preparing quarterly and annual reports, and participating in Integrated Product Teams (IPTs) and coordination meetings. In addition, the Specialist will attend and assist the Project Manager in high-level meetings, safeguard and deliver Government material, and coordinate and align meetings while preparing meeting minutes. General administrative support for conferences, meetings, and Town Halls is also a key responsibility, which includes the preparation of administrative and conference-related documents and correspondence. The Specialist will assist with onboarding activities for new employees and help deliver required training while tracking individuals' compliance with training requirements for professional development. Furthermore, the role includes supporting and assisting other administrative and operations personnel in office procedures, ensuring they are updated on changes related to correspondence, messages, reports, forms, filing, training, travel security, and personnel procedures.
