Amentum - Aberdeen Proving Ground, MD
posted 3 months ago
Amentum is currently seeking a Senior Office Operations Specialist to join our team at Aberdeen Proving Ground, MD, supporting the Project Manager Intelligence Systems & Analytics - Army (PM IS&A) for the Joint Tactical Terminal (JTT) program. This role is critical in providing comprehensive support services that enhance the efficiency and effectiveness of office operations. The Senior Office Operations Specialist will be responsible for a variety of tasks that include tracking special duty and ad hoc actions, coordinating facilities management, and assisting with security functions, including access to the program office and Sensitive Compartmented Information Facility (SCIF). In this position, the specialist will coordinate office security tasks such as managing building badges and processing visitor requests. They will also be responsible for submitting requests or tickets for service, writing and updating scenarios for operational planning and emergency preparedness, and preparing quarterly and annual reports. Participation in Integrated Product Teams (IPTs) and coordination meetings is essential, as is attending and assisting the PM in high-level meetings. The role also involves safeguarding and delivering Government material, coordinating and aligning meetings, and preparing meeting minutes. Additionally, the Senior Office Operations Specialist will provide general administrative support for conferences, meetings, and Town Halls, including the preparation of administrative and conference-related documents and correspondence. They will assist with onboarding activities for new employees and help deliver required training while tracking compliance with training requirements for professional development. The specialist will also support and assist other administrative and operations personnel in office procedures, ensuring they are updated on changes related to correspondence, messages, reports, forms, filing, training, travel security, and personnel procedures.