Senior Payroll Manager (CS25-116)

$80,248 - $104,820/Yr

Southern Illinois University - Edwardsville, IL

Part-time,Full-time - Mid Level

Edwardsville, IL

Educational Services

About the position

The Senior Payroll Manager at Southern Illinois University Edwardsville is responsible for overseeing the payroll function for all employees, ensuring accurate and timely payroll processing across multiple payroll cycles. This role requires strong leadership skills to guide the payroll team and ensure compliance with federal, state, and university regulations. The position also involves implementing best practices in payroll processing and collaborating with various departments to enhance payroll operations.

Responsibilities

• Develop, implement, and monitor payroll processes, forms, and reports to ensure efficient service delivery.
• Ensure accurate bi-weekly and semi-monthly payrolls for approximately 6,000 employees, adhering to internal controls and compliance with tax laws.
• Monitor and ensure adherence to IRS regulations, FLSA, collective bargaining agreements, and state laws related to payroll.
• Oversee multi-state tax processes, including the design and implementation of accurate tax reporting and compliance systems.
• Administer the annual W-2 and 1095 processing, ensuring timely distribution and compliance with all regulations.
• Manage the annual salary increase process for unrepresented employees and oversee union salary increases, ensuring accuracy and timeliness.
• Coordinate internal and external payroll audits, including communication with outside agencies and vendors.
• Work closely with SIUC staff, the SIU President's office, and the administrative accounting and budget office on payroll initiatives and compliance issues.
• Provide regular tax-related reports and general ledger postings, ensuring compliance with payroll tax law and benefit regulations.
• Analyze and enhance payroll processes and procedures, implementing best practices and standardizing operations across payroll categories.
• Recruit, train, and supervise payroll staff, providing ongoing support and performance management.
• Oversee unemployment claims processing and represent the university in unemployment compensation hearings.
• Serve as the primary point of contact for senior leadership regarding payroll-related inquiries and requirements.

Requirements

• Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, Finance, or a related field.
• Five years of experience in roles with documented progressive responsibilities in payroll.
• Experience managing and developing employees at different education and experience levels.
• Knowledge of federal and state labor and payroll laws including immigration laws, FMLA, and IRS Code.
• Understanding of the Banner HR system, Argos, eprint, and relational database effects of a shared enterprise system.
• Full understanding of accounting practices and procedures, including state fund accounting and position control budgeting.

Benefits

• Medical, dental, and vision insurance
• University tuition waivers (100% waiver of tuition for full-time employees)
• Life insurance
• SURS retirement plan
• Supplemental retirement savings plans
• Paid vacation and sick leave accrual
• Generous holiday schedule/paid holidays
• WorkLife programs
• Employee Assistance Program (mental health and wellness)
• Employee discounts (local and national retailers)
• Flexible Spending Account Program