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Senior Payroll Specialist - United States and Canada
Copeland - Topeka, KS
posted about 2 months ago
About the position
The Senior Payroll Specialist is responsible for managing payroll processing for employees in the United States and Canada. This role involves reviewing, reconciling, auditing, and balancing payroll documents to ensure compliance with company policies and regulatory guidelines. The specialist will provide customer service to employees and third-party vendors, train staff on payroll procedures, and oversee special payroll preparations. The position requires proficiency in various payroll software and systems, and the ability to identify process improvements to enhance payroll efficiency and compliance.
Responsibilities
- Complete payroll processing and all associated aspects.
- Review, reconcile, audit, and balance payroll documents/files.
- Provide customer service for employees and third-party vendors regarding payroll inquiries.
- Complete internal and external reporting to ensure compliance with regulatory requirements.
- Administer compliance requirements timely, including DOL, IRS, FLSA, and state regulations.
- Complete quarter-end and year-end balancing and annual filings.
- Identify opportunities for process improvement in payroll efficiency and accuracy.
- Serve on cross-departmental teams providing payroll support for projects.
- Participate in and lead new procedures/projects due to business changes and legal requirements.
- Perform other duties as assigned.
Requirements
- Bachelor's degree in accounting, finance, human resources, or equivalent experience.
- 5+ years of experience in payroll processing.
- Knowledge of global payroll processes, labor laws, taxation, and statutory compliance.
- Proficiency in payroll and timekeeping systems such as Workday, ADP GlobalView, Celergo, and UKG Kronos.
- Fluency in English, both verbal and written.
- Experience working across multiple countries to process payroll.
- Ability to articulate complex topics clearly to various audiences.
- Strong prioritization skills and timely follow-up capabilities.
- Demonstrated integrity, discretion, and confidentiality.
- Strong communication and customer service skills.
- Proficient in Microsoft Excel.
Benefits
- Medical insurance plans
- Dental and vision coverage
- 401(k) plan
- Flexible time off plans including paid parental leave, vacation, and holiday leave
