Senior Payroll Specialist

Shutterstock - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Senior Payroll Specialist position at Shutterstock is a critical role within the Finance team, focusing on the management and auditing of payroll input information. This position requires expertise in Workday Payroll, as the primary responsibilities include executing payroll transmissions, researching and resolving payroll-related issues, and providing exceptional customer service to employees. The Senior Payroll Specialist ensures that all payroll tasks are completed in compliance with internal policies and regulations, utilizing their payroll knowledge to proactively run, audit, and validate the accuracy of preliminary pay results through the Workday payroll system. In this role, the Senior Payroll Specialist will process end-to-end Workday payroll for biweekly employees in the US and Canada, adhering to standard operating procedures and checklists. They will maintain efficient payroll processes that comply with various federal, state, city, provincial, and local legislations. The position also involves generating manual or on-demand checks as necessary, managing payroll inputs from various internal sources, and overseeing the ROE process for Canadian payroll. The Specialist will respond to employee inquiries regarding payroll-related questions, ensuring that any issues are escalated and resolved promptly. Additionally, the Senior Payroll Specialist will review payroll data for inefficiencies and errors, run audit reports, and prepare payroll preliminary reconciliations. They will support EMEA/APAC payroll processing with an outside payroll provider via ADP Streamline and liaise with the People Team on employee-related payroll issues. The role also includes assisting with year-end projects and audits, utilizing ADP SmartCompliance for ancillary services, and creating and maintaining standard operating procedural documentation for assigned tasks. The Specialist will facilitate audits by providing necessary records and documentation to auditors and will identify and recommend updates to payroll procedures as needed.

Responsibilities

• Process end to end Workday payroll for US and Canada biweekly employees following standard operating procedures and checklists
• Maintain efficient payroll processes that complies with federal, state, city, provincial, and local legislations
• Generate manual or on-demand checks as necessary (i.e. California terminations)
• Manage and review all payroll inputs from various internal sources, to ensure accurate payroll processing for multiple payrolls
• Manage Workday business process notifications payroll tasks
• Manage the ROE process for Canada payroll
• Responds to and resolves any employee inquiries regarding payroll-related questions
• Ensures payroll issues are escalated and resolved promptly
• Review payroll data for inefficiencies and errors. Run audit reports and prepare payroll preliminary reconciliation
• Support the EMEA/APAC payroll processing with an outside payroll provider via ADP Streamline
• Liaise with the People Team, on any employee related payroll issues such as retroactive results, benefits, leaves of absence, PTO and special/ad-hoc circumstances
• Partner and cross-train with our International Payroll Team to assist with EMEA/APAC payrolls
• Assist with year-end projects and audits
• Utilize ADP SmartCompliance for ancillary services such as wage payments, garnishments, and tax filings
• Create and maintain standard operating procedural documentation for assigned tasks
• Facilitates audits by providing records and documentation to auditors
• Identifies and recommends updates to payroll procedures

Requirements

• Workday Payroll Processing experience is a must
• 5 + years payroll experience in a multi-state and multi-country environment
• Solid foundation of US and Canada payroll knowledge
• Understanding of ADP SmartCompliance and ADP Streamline
• Good organizational and time management skills
• Attention to detail with a high level of accuracy
• Ability to communicate effectively
• Ability to work as a team member
• Microsoft Office suite experience
• Respect for confidentiality
• Proven ability to work in a hybrid environment

Benefits

• Generous and competitive benefits package including health, wellness and financial benefits
• Flexibility to work between home and office
• Career growth and planning support from executive leadership
• Direct impact on the success of the company
• Supportive and inclusive work culture that celebrates uniqueness