Senior Payroll Specialist

$52,000 - $85,000/Yr

SitusAMC - Frankfort, KY

Full-time - Mid Level

Frankfort, KY

Real Estate

About the position

SitusAMC is seeking a Payroll Specialist to provide essential support to the HR and Payroll Department, ensuring that payroll processes are executed efficiently and accurately. This role involves close collaboration with the Professional Employer Organization (PEO) to guarantee that payroll requests are processed in a timely manner, adhering to the bi-weekly pay processing deadlines. The Payroll Specialist will serve as the primary point of contact for employees regarding payroll inquiries, which may include questions about federal and state withholdings, payroll deductions, promotions, direct deposits, and other pay-related issues. Handling confidential information with professionalism is a critical aspect of this position. The Payroll Specialist will be responsible for processing multiple payrolls across various states on a bi-weekly basis. This includes reviewing payroll registers and pre-posting for deduction changes on special payments, as well as working closely with the Benefits Manager on 401(k) plan administration, annual audits, and 5500 filings. The role also requires collaboration with the Legal team to set up or close accounts with relevant agencies, processing employment verifications, unemployment insurance claims, and state tax notices, and tracking and processing all Reduction in Force (RIF) agreements. In addition to these responsibilities, the Payroll Specialist will ensure compliance with the annual New York Wage Theft Prevention Act, manage new hire tax statuses and W-4 allowance changes, and handle adjustments for late submissions, overpayments, underpayments, and retro pay calculations. The position also involves executing payroll adjustments for pay rate changes, leaves of absence, paid time off (PTO), and unpaid leave, as well as assisting employees with payroll and HR-related questions or concerns. The Payroll Specialist may also assist with system conversions and EU payroll in multiple countries as needed, along with miscellaneous duties as assigned by the manager.

Responsibilities

• Process multiple payrolls in multiple states on a bi-weekly basis
• Review payroll's register and pre-posting for deduction changes on special payments
• Work with Benefits Manager regarding 401(k) Plan level administration, annual audit, and 5500 filing
• Work with Benefits Manager regarding Workers Comp - payroll earnings audit
• Check status of log files in payroll from data feed
• Review employee updates in payroll and HR system
• Audit and submit 401(k) payroll contributions report after each pay cycle
• Work with Legal team regarding setting up new or closing accounts with agencies as needed (SIT, SUI, Locals)
• Process employment verifications, unemployment insurance claims, and state tax notices
• Track and process all RIF agreements
• Work closely with Staff Accountants for payroll funding, benefit costs, etc.
• Ensure annual NY Wage Theft Prevention Act compliance
• Make sure new hire tax statuses and any W-4 allowance changes are correctly processed
• Work on prior week adjustments for hours submitted late or not approved on time, overpayments, and underpayments
• Calculate retro pay
• Work on garnishment related requests
• Execute payroll adjustments for pay rate changes, leaves of absence, PTO, and unpaid leave
• Assist employees with payroll and HR related questions or concerns
• Assist with system conversions
• Assist with EU payroll in multiple countries as needed
• Perform miscellaneous duties as assigned

Requirements

• Bachelor's degree or equivalent combination of education and experience
• SHRM certification strongly preferred
• 5+ years of Workday Payroll experience required
• Experience with all components of payroll onboarding
• Knowledge of Federal and multi-state/local tax filing and reconciliation
• Experience with HRIS administration implementation
• Organized and detail oriented
• Ability to communicate effectively and tactfully with all levels of employees
• Ability to handle sensitive and confidential information in a professional manner
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Payroll and legal compliance knowledge
• M&A experience
• HRIS implementation experience

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401K
• Paid time off (PTO)
• Paid holidays
• Discretionary bonus eligibility based on program guidelines and management approval