Senior Payroll Specialist

$66,498 - $67,205/Yr

Cathay Bank - Headquarters - El Monte, CA

Full-time - Mid Level

El Monte, CA

About the position

The Senior Payroll Specialist at Cathay Bank is responsible for overseeing payroll processes and ensuring accuracy and compliance with established policies. This role involves supervising Payroll Specialists, auditing payroll data, and maintaining payroll records while providing support to the Payroll Officer as needed. The position plays a crucial role in the financial operations of the bank by ensuring timely and accurate payroll processing and compliance with legal requirements.

Responsibilities

• Processes payroll and compiles payroll data to maintain accurate payroll records.
• Performs routine duties of Payroll Specialist including updating changes, payroll adjustments, and recording sick and vacation requests.
• Audits transaction history report on electronic time sheets and verifies and corrects any discrepancies.
• Performs call backs on vacation and sick records entered on electronic time sheets and payroll changes.
• Records leave requests, resignations, and terminations in HRIS system and department logs.
• Processes exception items and those requiring special handling.
• Balances payroll, prepares general ledger entries, audits and adjusts 401K reports and processes other payroll related transactions after each pay period.
• Maintains the HRIS Self Service System.
• Prepares report for Affirmative Action Plan, including the compilation of transfer, promotion, termination and new hire data.
• Organizes all supporting documents after each payroll processing for Payroll Manager to review.
• Prepares required on-going, month-end, quarterly, and year-end reports for departmental use.
• Audits and reconciles insurance billings and insurance payroll deductions.
• Prepares responses to notices from government agencies regarding tax filing.
• Reconciles general ledger and payroll suspense accounts monthly.
• Audits payroll tax return filed by Ceridian quarterly and yearly.
• Prepares data for reporting Vets-100, EEO-1, 401K audit and ESOP Census yearly.
• Maintains and follows up with the Workers' Compensation claims.
• Prepares information and copies for the audit of Workers' compensation Insurance.
• Researches and provides information for audit purposes upon request.
• Identifies process improvement and evaluates departmental efficiency.
• Identifies legal requirements and government reporting regulations affecting Human Resources functions and ensures Bank policies, procedures, and actions are in compliance.
• Assists in creation of desktop procedures.
• Implements and evaluates revised policies and procedures.
• Coordinates special HR related projects.

Requirements

• College degree with business classes preferred but not mandatory.
• Minimum of 3 - 5 years of payroll and benefits experience, preferably in a banking environment.
• Proficiency with Ceridian and other Payroll and HR systems, and with MS Word and Excel.
• Time management and ability to prioritize tasks effectively.
• Precision and detail-oriented with the ability to perform with minimal supervision.
• Ability to provide supervision and general guidance to Payroll Specialists and other HR administrative staff as needed.
• Knowledge of federal and state wage tax laws and regulations required.
• Strong problem resolution skills.
• Strong verbal and written communication skills in English (bilingual Chinese a plus).
• Leadership skills a plus.

Nice-to-haves

• Bilingual in Chinese is a plus.
• Leadership skills are a plus.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)