SAGE Publications - Thousand Oaks, CA
posted about 2 months ago
The Senior Payroll Specialist plays a crucial role in providing internal customer service for Sage operations in both the U.S. and Canada. This position is responsible for the timely and accurate processing of payroll, ensuring that all payroll-related tasks are executed efficiently. Reporting directly to the Payroll and Expense Reimbursement Manager, the Senior Payroll Specialist also serves as a valuable backup support to maintain business continuity for employee expense reimbursement processes. This role is essential in ensuring compliance with both global and local guidelines, which is critical for the smooth operation of payroll functions. In addition to payroll processing, the Senior Payroll Specialist will support general ledger management, period-end closing, and payment processing as required. The responsibilities include processing payroll for both the U.S. and Canada, which encompasses special payroll runs, and safeguarding the confidentiality of employee data and transaction details. The role also involves processing various changes such as withholdings per form W4, direct deposit accounts, and payroll advances, among others. Furthermore, the Specialist will prepare wire and fund transfers, process garnishments and levies, and fulfill state registrations in coordination with the Tax & Compliance team. The Senior Payroll Specialist will also play a key role in supporting the financial audit process by providing high-quality data and documentation, ensuring that all necessary information is readily available for audits. Maintaining a positive relationship with internal customers and other departments is vital to ensure quality execution and compliance with Service Level Agreements. The Specialist will be expected to maintain current desktop procedures for payroll and expense claim processing and actively seek opportunities for continuous operational improvement to enhance effectiveness and efficiency in payroll operations.