Senior Payroll Specialist

Pond5 - New York, NY

Full-time - Mid Level

New York, NY

Wholesale Trade Agents and Brokers

About the position

The Senior Payroll Specialist will play a crucial role in managing and auditing payroll processes for US and Canada employees using the Workday payroll system. This position focuses on ensuring compliance with payroll regulations, resolving payroll-related issues, and providing exceptional customer service to employees. The specialist will utilize their payroll expertise to validate pay results and maintain efficient payroll operations.

Responsibilities

• Process end to end Workday payroll for US and Canada biweekly employees following standard operating procedures and checklists
• Maintain efficient payroll processes that comply with federal, state, city, provincial, and local legislations
• Generate manual or on-demand checks as necessary (i.e. California terminations)
• Manage and review all payroll inputs from various internal sources to ensure accurate payroll processing for multiple payrolls
• Manage Workday business process notifications payroll tasks
• Manage the ROE process for Canada payroll
• Respond to and resolve any employee inquiries regarding payroll-related questions
• Ensure payroll issues are escalated and resolved promptly
• Review payroll data for inefficiencies and errors. Run audit reports and prepare payroll preliminary reconciliation
• Support the EMEA/APAC payroll processing with an outside payroll provider via ADP Streamline
• Liaise with the People Team on any employee-related payroll issues such as retroactive results, benefits, leaves of absence, PTO and special/ad-hoc circumstances
• Partner and cross-train with our International Payroll Team to assist with EMEA/APAC payrolls
• Assist with year-end projects and audits
• Utilize ADP SmartCompliance for ancillary services such as wage payments, garnishments, and tax filings
• Create and maintain standard operating procedural documentation for assigned tasks
• Facilitate audits by providing records and documentation to auditors
• Identify and recommend updates to payroll procedures

Requirements

• Workday Payroll Processing experience is a must
• 5 + years payroll experience in a multi-state and multi-country environment
• Solid foundation of US and Canada payroll knowledge
• Understanding of ADP SmartCompliance and ADP Streamline
• Good organizational and time management skills
• Attention to detail with a high level of accuracy
• Ability to communicate effectively
• Ability to work as a team member
• Microsoft Office suite experience
• Respect for confidentiality
• Proven ability to work in a hybrid environment

Benefits

• Generous and competitive benefits package
• Health, wellness and financial benefits
• Flexibility to work between home and office