Senior Payroll Specialist

Boston Public Health Commission - Boston, MA

Part-time - Mid Level

Boston, MA

Administration of Human Resource Programs

About the position

The Senior Payroll Specialist plays a crucial role in the City's Central Payroll Office, working under the supervision of the Payroll Director. This position involves auditing, accounting, and technical tasks to maintain accurate citywide payroll data and ensure timely payroll cycles. The specialist will collaborate with various departments to resolve payroll-related issues and assist in the overall payroll process.

Responsibilities

• Examine and verify documents to ensure payroll transactions and data are accurate and adhere to applicable regulations, policies, collective bargaining agreements, and standard operating procedures.
• Enter, update, and correct payroll data in PeopleSoft.
• Run standard queries and identify potential errors or answers to questions regarding payroll transactions.
• Reconcile data entry and notify departments of errors in time, attendance, and payroll records.
• Research transaction data to resolve problems and errors.
• Assist with payroll pre-confirm and confirm activities, such as running queries and verifying data entry.
• Conduct calculations to verify and check data for accuracy, reasonableness, and compliance.
• Export data from PeopleSoft.
• Validate data entry accuracy and compliance related to deductions, changes, refunds, and similar transactions.
• Assist citywide department staff with questions related to time and labor/payroll.
• Coordinate with auditors to provide requested documents to verify payroll accuracy.
• Provide the retirement department with requested documents and data from microfiche cards.
• Coordinate with personnel officers to ensure the accuracy of employees' checks.
• Prepare and provide Auditing's Administrative Assistant with legal deductions and trust fund contributions.
• Assist the Payroll Manager in preparing and setting up CBA Contracts for Retro Pay.
• Manage and organize all payroll-related documents and maintain logs and tracking sheets.
• Calculate and process back pay for COB employees.
• Perform professional accounting work involving responsibility for final checks on the accuracy and legality of expenditures; prepare complex financial reports.
• Use advanced knowledge of Excel to conduct VLOOKUPs to verify loads and paycheck data.
• Assist the Principal Administrative Analyst in configuring Chartfield strings and account codes.
• Assist the Payroll Manager with payroll processing functions and managing the entry of paylines during the confirm-day process.
• Assist the Senior Data Analyst with reviewing monthly deduction reports and annuity deductions.

Requirements

• A Bachelor's Degree in Business, Accounting, or related field preferred.
• Three (3) years of full-time or equivalent part-time office experience in bookkeeping, data input, data quality verification, and general office experience.
• Experience in using Microsoft Office Suite applications, specifically Word and Excel, strongly preferred.
• Experience with PeopleSoft, Inc. applications preferred.
• Ability to exercise good judgment and focus on detail as required by the job.
• BOSTON RESIDENCY REQUIRED.