Senior Payroll Specialist

$62,400 - $82,160/Yr

Rosendin.Com - San Jose, CA

Full-time - Mid Level

San Jose, CA

Specialty Trade Contractors

About the position

The Senior Payroll Specialist at Rosendin is a pivotal role responsible for ensuring the accurate processing of payrolls and time records across multiple companies. This position requires collaboration with various teams to resolve payroll-related issues effectively. The Senior Payroll Specialist will audit time records from different locations, make necessary corrections or adjustments, and run payrolls in a timely manner. Additionally, the role involves ensuring compliance with federal and state laws regarding third-party garnishments, reviewing per diems for taxability, and verifying employee pay rates in accordance with union contracts and labor laws. The Senior Payroll Specialist will also assist auditors by providing required payroll information and support employees with inquiries related to collective bargaining agreements. Collaboration with the HR department is essential for managing leave of absence and work location transfers. Staying updated with current payroll regulations and tax law changes is crucial, as is the ability to set up and adjust employees' tax records. The role may also involve working with IT to resolve payroll system errors and responding to employee questions regarding paychecks or W-2s. In addition to these responsibilities, the Senior Payroll Specialist will assist in testing new functionalities of the Oracle/timecard application, process and audit timekeeping, payroll, and benefit setups, and ensure accurate control and distribution of payroll-related reports and payments. The position may require backing up the payroll manager or specialist when necessary and assisting in training colleagues while documenting processes. The role also includes costing to GL transfer processes and supporting month-end closing activities. Overall, this position is integral to maintaining the integrity and efficiency of the payroll process within the organization.

Responsibilities

• Audit time records from various locations, make corrections or adjustments, and run payrolls.
• Resolve open reconciling items as needed.
• Ensure third-party garnishments are processed in accordance with federal/state laws.
• Review per diems to determine their taxability and set up on payroll.
• Review employees' pay rates for compliance with union contracts and labor laws.
• Assist auditors with required payroll information.
• Assist employees with collective bargaining agreement-related questions.
• Collaborate with HR on leave of absence and work location transfers.
• Keep up with current payroll regulations and tax law changes and update accordingly.
• Set up and update employees' tax records and make necessary adjustments.
• Work with internal or external IT to fix errors and follow through until they are resolved.
• Respond to employee questions or issues regarding paychecks or W-2s.
• Assist in testing Oracle/timecard application's new or updated functionalities.
• Process, audit, analyze and review timekeeping, payroll, and benefit setups and deductions.
• Back up the payroll manager or Specialist when necessary.
• Assist in training colleagues and subordinates and documenting processes.
• Keep accurate control and distribution of payroll-related reports and payments.
• Costing to GL transfer processes and assisting in related month-end closing activities.

Requirements

• Associate Degree in Finance, Accounting, or related discipline.
• Minimum six years of work experience in payroll, preferably with a union employer.
• Payroll/Finance multi-state tax knowledge preferred.
• Detail oriented with research and analytical talents.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred.
• Ability to prioritize and manage multiple tasks, changing priorities as necessary.
• Effective oral and written communication skills required for the position.
• Self-motivated, proactive, and an effective team player.
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.

Nice-to-haves

• Financial/payroll/tax-related training a plus, either formal classes or seminars.

Benefits

• 401(k)
• AD&D insurance
• Employee stock ownership plan
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation