Senior Program Coordinator, Accelerator

$92,976 - $139,402/Yr

Bill & Melinda Gates Foundation - Seattle, WA

Full-time - Mid Level

Seattle, WA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Program Coordinator position at the Bill & Melinda Gates Foundation is responsible for the coordination, implementation, and maintenance of various projects and activities that support the life cycle of grants and contracts. This role involves managing a portfolio of investments, providing thought partnership to investment owners, and acting as a liaison between internal teams and external partners. The position is integral to ensuring that the foundation's strategic goals are met through effective grant and contract management.

Responsibilities

• Handle a portfolio of investments comprised of grants, contracts, and other projects in support of programmatic strategic goals.
• Supervise the portfolio, drive payout progress, flag risks, and connect the dots to facilitate financial and programmatic decision making across initiative portfolios.
• Provide thought partnership to investment owners regarding the structure and activation of sophisticated investments.
• Act as primary support for grantee/vendor initiation to foundation policies, reporting requirements, and processes.
• Serve as liaison across multiple internal teams and between program staff and business partners.
• Assist with overall implementation of team rhythm of the business, budget planning, and data analysis and reporting.
• Contribute significantly to the team by providing strategic change management support and encouraging a culture passionate about finding effective solutions.
• Work closely with the Associate Officer, Execution Coordination across selected Accelerator portfolio domains.
• Handle data for all grants and contracts in INVEST and across multiple reporting databases.
• Provide detailed financial reporting, analysis, and ensure data integrity to support team's financial decision making.
• Work with business team and program staff to keep all pertinent information accurate and up-to-date for reporting and analysis.
• Serve as point-person for Program Officers regarding budget targets and individual investment portfolio management.
• Work with Program Officers, Grantees, and Business Partners during all stages of grant making.
• Assist with grant management and evaluation by requesting and handling review of progress reports and deliverables.
• Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports, and supervising expenditures.
• Shepherd the development, management, and close out of grants.
• Coordinate the end-to-end contract and grant processes with internal and external parties.
• Independently determine methods and procedures for driving new assignments and provide guidance to other staff.
• Act as liaison and partner with internal business partners.

Requirements

• Bachelor's degree with 3-5 years of experience.
• Excellent organization skills and attention to detail, deadlines, and policy compliance.
• Excellent oral and written communication skills.
• Proficient in MS Office Suite and SharePoint; advanced knowledge of Excel.
• Knowledge of budgeting, financial analysis, and synthesis.
• Ability to analyze data across multiple tools and databases.
• Ability to work independently and as part of an integrated, diverse team.
• Ability to handle multiple and contending demands and establish priorities.
• Must be able to legally work in the country where this position is located without visa sponsorship.

Benefits

• Comprehensive medical, dental, and vision coverage with no premiums.
• Generous paid time off.
• Paid family leave.
• Foundation-paid retirement contribution.
• Regional holidays.
• Opportunities to engage in several employee communities.