SENIOR PROGRAM COORDINATOR, Questrom School of Business, MBA Center

Boston University - Boston, MA

Full-time

Boston, MA

Educational Services

About the position

The position involves providing logistical support to all graduate student organizations and the MBA Center at the Questrom School of Business. The primary responsibilities include administering club financials and collaborating with various organizations to meet their needs. The individual will serve as the office manager for the MBA Center, maintaining budgets and records, and will work closely with the MBA Center team to assist in major events and the development of new initiatives. General office support will also be provided on an as-needed basis. In the first job function, which accounts for 60% of the role, the focus is on Student Organization Support. This includes administering the financial accounts of graduate student clubs, processing financial transactions, maintaining accounts, transferring funds, and liaising with departments and external parties on behalf of students. The individual will work closely with the Graduate Council Vice President of Finance on budgeting and tracking student fee allocations. Additionally, collaboration with graduate club leaders and the Associate Director of Community Engagement is essential for executing club-related events and purchasing, as well as tracking club spending. The role also involves creating and executing training sessions for student leaders and developing accompanying resources. The individual will serve as the Eventbrite administrator in support of student organizations, the MBA Center, and MS/PhD Center events. The second job function, which constitutes 40% of the role, focuses on Office Manager and Program Support. This includes providing planning and logistical support for various events run by the MBA Center, serving as the office manager, maintaining departmental budgets, and administering the procurement needs of the office. The individual will clarify standards and develop best practices for staff, and will serve as the front desk's first point of contact when the Front Desk Senior Program Coordinator is out of the office. Liaising with Sourcing & Procurement, Accounts Payable, and Questrom Finance & Administration to approve and execute contracts, pay invoices, and process student reimbursements is also a key responsibility. This position requires a commitment of 35 hours per week.

Responsibilities

• Administer financial accounts of graduate student clubs.
• Process financial transactions and maintain accounts.
• Transfer funds and liaise with departments and external parties on students' behalf.
• Work closely with Graduate Council VP of Finance on budgeting and tracking student fee allocations.
• Collaborate with graduate club leaders and Associate Director of Community Engagement to execute club-related events and purchasing.
• Track club spending and create resources for student leaders.
• Serve as Eventbrite administrator for student organizations and MBA Center events.
• Provide planning and logistical support for various MBA Center events.
• Maintain departmental budgets and administer procurement needs of the office.
• Clarify standards and develop best practices for staff.
• Serve as the front desk's first point of contact as needed.
• Liaise with Sourcing & Procurement, Accounts Payable, and Questrom Finance & Administration to approve contracts and pay invoices.

Requirements

• Two years of college or equivalent required; Bachelor's degree preferred.
• Excellent analytical, communication, and customer service skills.
• Proficiency in Microsoft Excel and ability to work on multiple digital platforms.
• One to three years of experience, preferably in higher education.