Senior Program Manager

Dexis Consulting Group - Arlington, VA

Full-time - Mid Level

Arlington, VA

Professional, Scientific, and Technical Services

About the position

The Senior Program Manager at Dexis is responsible for developing best practices within the DPS Project Management Unit (PMU) focusing on project management, recruitment, staff care, and operations. This role involves supervising a small team, ensuring compliance with federal regulations, and acting as a trusted advisor for the PMU. The Senior Program Manager will coordinate project activities, manage client relationships, and contribute to business development initiatives, all while fostering a high-performing team culture.

Responsibilities

• Independently manage the daily operations of multiple projects, ensuring compliance with relevant policies and regulations.
• Coordinate with internal and external stakeholders to manage the successful administration of project activities, including program administrative reporting, operational procurement, subcontract management, and financial monitoring.
• Ensure up-to-date project documentation and manage internal audits to ensure compliance with company standards and USAID regulations.
• Serve as a trusted resource and advisor in matters relating to international operations, including in-country registration, logistics, and employment management.
• Ensure timely completion and submission of project deliverables, reviewing documents for accuracy and compliance.
• Manage prime contractor relationships and oversee financial performance tracking to ensure effective program implementation.
• Collaborate with DPS PMUs to develop, implement, and maintain Standard Operating Procedures (SOPs) and operational policies that enhance efficiency and compliance.
• Proactively identify and resolve contractual or operational issues in collaboration with relevant stakeholders.
• Collaborate with HR and Talent Acquisition teams to develop and implement strategies for effective domestic and international hiring and onboarding processes.
• Supervise and provide direction to recruitment and project management staff, managing workload and time-to-fill metrics.
• Train internal teams and DPS Recruiters on SOPs to ensure consistent application across projects.
• Represent Dexis with relevant USG clients to shape market and support pre-positioning for future work.
• Lead proposal writing efforts for responses to RFPs and RFIs, including writing, reviewing, and editing key documents.
• Actively participate in business development efforts, including bid management and proposal development.

Requirements

• Bachelor's degree in Business Administration, International Relations, Finance, or a related field; Master's degree preferred.
• At least seven (7) years of experience in project management and operational roles, particularly in international settings.
• Strong understanding of USAID regulations and compliance requirements.
• Excellent interpersonal and communication skills, with the ability to build relationships at all organizational levels.
• Proven ability to manage multiple projects simultaneously and meet deadlines under pressure.
• Experience in business development and proposal management is a plus.
• High proficiency in Microsoft Office Suite and project management software.

Nice-to-haves

• Experience in international hiring and onboarding processes.
• Familiarity with federal regulations such as DSSR, FAR, AIDAR, and ADS.

Benefits

• Healthcare insurance
• Staff welfare benefits and perks