Senior Project Admin Coordinator

$94,994 - $114,504/Yr

Denali Therapeutics - South San Francisco, CA

Full-time - Entry Level

South San Francisco, CA

Professional, Scientific, and Technical Services

About the position

The Senior Project Admin Coordinator at Denali Therapeutics plays a crucial role in supporting the Senior Leadership team by managing complex calendars, coordinating travel arrangements, and organizing meetings. This position requires a high level of professionalism and discretion, as well as the ability to handle sensitive information. The coordinator will also be responsible for preparing materials for meetings, managing multiple projects, and ensuring that deadlines are met while representing the leadership to external constituencies.

Responsibilities

• Confidentially coordinate activities for assigned members of Denali Senior Leadership, including managing complex calendars and organizing meetings.
• Coordinate travel arrangements and associated logistics with shifting priorities and deadlines.
• Plan and organize meetings, prepare agendas, provide research and background information, create presentations, and coordinate all logistics.
• Serve as the primary point of contact for external constituencies, assessing requests and questions, and making autonomous judgments.
• Prepare Senior Leadership for internal/external meetings by researching organizations and individuals and compiling relevant materials.
• Anticipate business needs for Senior Leadership and formulate solutions to facilitate meeting deadlines and achieving goals.
• Compose correspondence and develop, review, and edit presentations and documentation.
• Manage multiple projects simultaneously, tracking initial dates, events, and associated action items.
• Support event planning and execution.
• Maintain accurate and timely recording of work time using designated timekeeping systems.

Requirements

• High school diploma or equivalent and 5+ years of administrative support experience required.
• Proven track record of supporting senior-level leadership.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Ability to perform duties with professionalism, flexibility, discretion, judgment, diplomacy, and tact.
• Exemplary interpersonal and customer service skills.
• Ability to multitask and adapt to changing priorities and deadlines.
• Advanced computer skills and experience with office software and G-Suite.
• Excellent verbal and written communication skills, including editing and proofreading.
• Growth mindset with interest and curiosity to learn new things.
• Excellent planning and organizational skills.
• Ability to take initiative and ownership of projects.

Nice-to-haves

• Bachelor's degree
• Biotech industry experience
• Previous experience working for a global organization.

Benefits

• 401k
• healthcare coverage
• Employee Stock Purchase Plan (ESPP)
• broad range of other benefits