Senior Project Coordinator

$58,594 - $73,258/Yr

Ryan Companies United States Incorporated - Cedar Rapids, IA

Full-time - Mid Level

Cedar Rapids, IA

Construction of Buildings

About the position

The Senior Project Coordinator at Ryan Companies US, Inc. plays a crucial role in supporting Project Managers and teams in the planning, coordination, scheduling, and cost accounting of various commercial construction projects. This position is ideal for individuals who thrive in a fast-paced, collaborative environment and are looking to contribute to a leader in commercial real estate.

Responsibilities

• Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI's, submittals, invoices, and insurance certificates necessary for project teams.
• Create and maintain project documents within a predominantly paperless office environment utilizing integrated software systems and cloud-based network file systems.
• Assist with pre-construction efforts and may assist with generating project proposals (i.e., RFP requests).
• Prepare trade contracts and bid packages and assist with procurement and subcontractor registration processes.
• Oversee shop drawing, submittal, and construction drawing approvals, documentation, and coordination.
• Manage subcontractor billing, utilizing a web-based system and prepare any necessary cost backup for owner billing.
• Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally and externally.
• Compose and/or edit communications (letters, reports, procedures, etc.) as required by Project Manager/Project Staff.
• Perform general administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.
• Quickly respond to any job-specific accounting questions or issues.
• Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager.
• Manage the project closeout process including punch list data entry; creation of Owner Operation & Maintenance manuals and the distribution of Record Drawings, as required.
• Identify and implement cost or time savings measures.
• Attend weekly meetings, generate meeting minutes, and distribute as necessary.

Requirements

• Associate's degree and/or 4+ years of equivalent work experience is required.
• Strong verbal, written, and analytical skills required; very strong organizational skills and a good mathematical aptitude is necessary.
• Previous administrative experience and/or construction industry experience preferred.
• Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to learn industry-specific software programs including Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, TradeTapp, Bluebeam, Buildr, Box, and WebEx.

Nice-to-haves

• Effectively demonstrate collaboration within a team structure.
• Demonstrate self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.

Benefits

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending Accounts
• Life Insurance
• Educational Assistance
• Paid Time Off (PTO)
• Parenting Benefits
• Long-term Disability
• Ryan Foundation - charitable matching funds
• Paid Time for Volunteer Events