Senior Project Coordinator

$58,594 - $73,258/Yr

Ryan Companies United States Incorporated - Cedar Rapids, IA

posted 18 days ago

Full-time - Mid Level
Cedar Rapids, IA
Construction of Buildings

About the position

The Senior Project Coordinator at Ryan Companies US, Inc. plays a crucial role in supporting Project Managers and teams in the planning, coordination, scheduling, and cost accounting of various commercial construction projects. This position is ideal for individuals who thrive in a fast-paced, collaborative environment and are looking to contribute to a leader in commercial real estate.

Responsibilities

  • Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI's, submittals, invoices, and insurance certificates necessary for project teams.
  • Create and maintain project documents within a predominantly paperless office environment utilizing integrated software systems and cloud-based network file systems.
  • Assist with pre-construction efforts and may assist with generating project proposals (i.e., RFP requests).
  • Prepare trade contracts and bid packages and assist with procurement and subcontractor registration processes.
  • Oversee shop drawing, submittal, and construction drawing approvals, documentation, and coordination.
  • Manage subcontractor billing, utilizing a web-based system and prepare any necessary cost backup for owner billing.
  • Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally and externally.
  • Compose and/or edit communications (letters, reports, procedures, etc.) as required by Project Manager/Project Staff.
  • Perform general administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.
  • Quickly respond to any job-specific accounting questions or issues.
  • Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager.
  • Manage the project closeout process including punch list data entry; creation of Owner Operation & Maintenance manuals and the distribution of Record Drawings, as required.
  • Identify and implement cost or time savings measures.
  • Attend weekly meetings, generate meeting minutes, and distribute as necessary.

Requirements

  • Associate's degree and/or 4+ years of equivalent work experience is required.
  • Strong verbal, written, and analytical skills required; very strong organizational skills and a good mathematical aptitude is necessary.
  • Previous administrative experience and/or construction industry experience preferred.
  • Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
  • Ability to learn industry-specific software programs including Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, TradeTapp, Bluebeam, Buildr, Box, and WebEx.

Nice-to-haves

  • Effectively demonstrate collaboration within a team structure.
  • Demonstrate self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.

Benefits

  • Competitive Salary
  • Medical, Dental and Vision Benefits
  • Retirement and Savings Benefits
  • Flexible Spending Accounts
  • Life Insurance
  • Educational Assistance
  • Paid Time Off (PTO)
  • Parenting Benefits
  • Long-term Disability
  • Ryan Foundation - charitable matching funds
  • Paid Time for Volunteer Events
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